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                                   CHICAGO CHAPTER of the AMERICAN PAYROLL ASSOCIATION

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Chicago Chapter
of the
American Payroll
Association

4740 N Cumberland
# 355
Chicago, IL 60656
(773) 631-8480

chicago_chapter_apa
@hotmail.com

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Job Opportunities

Looking for a change of scenery? Here are some employment opportunities worth considering.

To place a job posting on this page, send a Microsoft Word file with the job description in an e-mail to chicago_chapter_apa@hotmail.com.  Postings remain on the site for 60 days and are then removed unless we are notified ahead of time.


Payroll Administrator

Find a Better Way...

...to use your skills and experience.

This is the time to let your talent come to life. To maximize your knowledge and use it for the greater good. To work with the best professionals using state-of-the-art technology, and improve lives with your innovative ideas and ambitious dreams. Find a better way: the Sysmex Way.

...to improve the lives of others.

Headquartered in Kobe, Japan, Sysmex is located in Lincolnshire, Illinois. Renowned worldwide for the very finest in quality, innovative diagnostic equipment and information-management systems, we apply science to enhance the quality of life on a global scale. Our agile, resourceful team is committed to realizing critical breakthroughs in laboratory diagnostics, information technology, workflow analysis and life sciences for the clinical laboratory.

...to build a promising future.

We currently have a great opportunity available for a Payroll Administrator responsible for managing the entire Bi-Weekly & Monthly Payroll process and maintain highly confidential Associate records through the use of ADP and SAP for SAI, SRA and SCI.

Essential Duties and Responsibilities:

  • Processing Payroll using automated payroll processing services and funding.
  • Maintain payroll data with a high level of confidentiality.
  • Administration of SAP Time & Attendance database System.
  • Preparing P/R Journal entry and P/R Accruals for 2 US and 1 Canadian company.
  • Maintaining Governmental reporting for compliance through automated payroll service for multi-state, multi-provincial companies.
  • Implementing Pay Practice Policy per Associate eResource kit.
  • Ensures compliance not limited to - Tax Garnishments, Court orders and Loan agreement issues.
  • Prepares 401K and RRSP funding requirements and maintains appropriate documentation.
  • Participates in 401k and RRSP Audit reviews.
  • Participates in Workers Compensation Audit reviews in both the US and Canada.
  • Other duties and projects as may be assigned.

Required Skills:

  • English speaking required
  • Spanish speaking preferred
  • Word
  • Excel
  • SAP
  • Project Management
  • Basic Algebra and the ability to calculate commission proportions and percentages.

Required Experience:

  • Associates Degree Required
  • Bachelors Degree Preferred
  • ADP, American Payroll Association and General Accounting Certificates Licenses: FPC or CPP Designation Experience
  • 3-5 + years relevant experience

Sysmex is proud to be an EEO/Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability, race, sex, color, religion, nationality or any other characteristic protected by law. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Contact:

Amber Pierce
Coordinator, Human Resources
Sysmex America, Inc.
577 Aptakisic Road
Lincolnshire, IL 60069
Email: pierceam@sysmex.com
Phone: (224) 543-9708
04/24/14


Senior Payroll Consultant

Workday – Senior Payroll Consultant opening It's fun to work in a company where people truly believe in what they're doing. At Workday, we're committed to bringing passion and customer focus to the business of enterprise applications. We work hard, and we're serious about what we do. But we like to have a good time, too. In fact, we run our company with that principle in mind every day: One of our core values is fun.

Our Payroll team is a leader in the field with the best software in the cloud. We are actively searching for a top tier professional functional consultant that will implement our application with the best forward looking customers in the industry. To be successful in this position you must have a passion for cutting edge technology, commitment for the customer and desire to work and grow with a fast paced and energetic team. If you love what you do and want to do it at the best place with the best technology out there, come to Workday.

The Professional Services Payroll Senior Consultant will be responsible for ensuring the successful implementation of Workday’s payroll solution. The Payroll Senior Consultant will provide Workday product and implementation expertise to their engagements. The Payroll Consultant will work with their clients to understand their business requirements and help configure and test the Workday solution. The Payroll Senior Consultant will take direction and provide status to the Engagement Manager assigned to their project.

Key Areas of Responsibility:

  • Become an expert in the Workday Payroll product suite
  • Perform the following on an engagement: gather client business requirements, configure the Workday solution, prepare prototype systems to demonstrate completed configurations, and assist the client in testing the Workday solution
  • Work with the client to convert legacy data into Workday
  • Complete the work assigned within the budgeted time allocated
  • Assist the integration consulting team to configure and test integrations between Workday and benefit providers, payroll systems and other 3rd party/custom solutions
  • Understand Workday’s Implementation Methodology and use it on all engagements
  • Work with the Delivery Assurance team to ensure compliance with agreed upon checkpoints throughout the projects
  • Ensure the client takes advantage of Workday best practices
  • Identify opportunities to position other service offerings
  • Ensure the client is refereneable once the client is in production
  • Participate in update training and other events that help share one’s product skills with other consultants
  • Provide the engagement manager with status reports and keep them apprised of overall project status
  • Help mentor new payroll consultants

Experience:

  • Passion for customer service
  • Committed for driving change in organizations optimizing our client’s potential
  • Previous consulting experience either as an internal consultant or with a consulting/software company in HCM, Payroll
  • Experience implementing Workday, SAP, Oracle, PeopleSoft, ADP, Ceridian or similar applications
  • 4+ years implementing payroll solutions
  • Thorough understanding of US or Canadian Payroll
  • Superior Excel Skills
  • Demonstrated project management experience
  • Excellent business analysis and requirements gathering abilities
  • Ability to learn technology quickly through instruction and self-training
  • Experience with multiple HCM, payroll and/or financial applications a plus
  • Bachelor degree required
  • CPP certification a plus
  • Ability to travel up to 50% of the time

About Workday

Workday delivers Human Capital Management, Financial Management, Payroll, Time Tracking, Procurement, and Employee Expense Management applications to the world’s largest organizations. Hundreds of companies, ranging from medium-sized to the Fortune 50, are gaining business value from Workday. Workday is proud to be an equal opportunity workplace. Individuals seeking employment at Workday are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation. We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.

To apply, use this link: http://jobvite.com/m?3JfLmgwQ
04/17/14


Payroll Tax Administrator:

Our client just north of the loop in Chicago is in need of a Payroll Tax Administrator for approximately 6-9 months. This temporary Payroll Tax professional will be working in a team with about 3-4 people supervised by the Payroll Manager.

Role and Responsibilities:

  • Working strictly on Payroll tax filings no state, federal or corporate
  • Multiple state processing up to ALL states
  • Quarterly SUI filings • Processing amended returns
  • Working on external payroll for clients not internal payroll
  • Working on Amended returns from approximately 2010-2013

Requirements:

  • 5+ years experience filing tax returns for multiple states
  • ALL states or CA experience a plus
  • Familiarity with the upload process
  • ADP payroll system a plus
  • Strong technical AND Excel skills highly preferred

If you or anyone you know is qualified and interested in this position please apply now!

Cameron Jones
Recruiting Manager
Brilliant™ Financial Staffing
125 S. Wacker Dr. Suite 1150
Chicago, IL 60606
T: 312.582.1813
F: 312.582.1989
cjones@brilliantfs.com
www.brilliantfs.com

04/13/14


Payroll Manager

Marco Financial Search’s client, a leading health care company located downtown, is currently recruiting for a Payroll Manager to work on a full-time, permanent basis. The Payroll Manager will oversee the payroll of over 2,000 employees. The yearly salary for this position is $85,000.

Critical Qualifications Include:

  • Multi-state payroll processing experience in a healthcare environment
  • Strong knowledge of taxes, garnishments and workers compensation audits
  • Strong analytical and problem solving skills
  • Ability to multitask efficiently with a proven ability to adapt to ever-changing priorities in a fast-paced environment
  • Experience working knowledge of ADP and Ceridian
  • Superior oral and written communication skills and a proven ability to interact with staff at all levels with an organization
  • Ability to manage vendor relationships
  • Strong knowledge of payroll regulations
  • Experience with reviewing and auditing quarterly tax filings
  • Proven management and leadership skills with an interest in mentoring
  • Bachelor’s Degree with 10+ years of experience

Marco Financial Search is the permanent placement division of Marco & Associates that skillfully matches top talent with companies through a unique evaluation process designed to save time and money. Over the years, Marco & Associates has built a network of talent - ranging from operational accounting professionals and degreed Staff Accountants to Controllers and CFOs - that is second-to-none, and we draw from our network as needed depending on the expertise our clients require. All applicants have been vetted, having been put through Marco & Associates’ rigorous interviewing process, to ensure they will meet the needs our clients have come to expect from Marco & Associates. Our standards are high: accomplished, intelligent, professional.

If interested in this position, please contact Cameron Reid at 312-546-9800 or send your resume to creid@marcofinancial.com
04/13/14


Payroll Specialist

Our multinational client has an immediate need for a Payroll Specialist. Work within a fantastic company offering high visibility and competitive compensation. This is a contract to permanent opportunity in the NW Chicago suburbs supporting field locations across multiple states.

Responsibilities:

  • Execute ad-hoc reports
  • Conduct payroll audits
  • Interact with remote field locations on a daily basis
  • Resolve errors and perform updates
  • Collaborate with vendors when necessary

Requirements :

  • 4+ years of Payroll experience
  • In-depth knowledge of reporting process
  • Expertise in Microsoft Excel
  • Major HRIS/HRMS system experience

Contact:

Aaron Gingold
Talent Acquisition Specialist
JRA Associates
agingold@hrcontracting.com
04/13/14


Payroll Accountant

Our client is hiring for a Payroll Accountant role in Chicago, Illinois in a growing company with a motivating culture. You must have an Associate’s or Bachelor’s Degree in Accounting or business related field with three to ten years. You will report to the Accounting Manager.

The Payroll Accountant job responsibilities include:

  • Ownership of the processing of multi-state payroll for employees
  • Prepare and process journal entries and account reconciliations
  • W2 reporting
  • Provide payroll and ad-hoc reporting
  • Ensure that compliance and other regulatory requirements are met
  • Wage garnishments

Qualifications include the following:

  • Associate’s or Bachelor’s Degree in Accounting or business related field
  • Three to ten years of payroll experience including processing and accounting
  • Recent experience with ADP preferably ADP Pay eXpert
  • Intermediate Excel skills

Below are some of the great benefits of working with the company that has this exciting opportunity:

  • Business Casual
  • Tuition Reimbursement
  • Gym in the building

If you are interested in this Payroll Manager Job in Chicago, Illinois, then send your resume in the Microsoft Word format directly to Maurie.richie@parkerlynch.com. Please visit our website at www.parkerlynch.com to see other opportunities that are available at Parker & Lynch. Equal Opportunity Employer Minorities/Women/Veterans/Disabled
04/06/14


Payroll Manager

Our client is hiring for a Payroll Manager role in Chicago, Illinois in a growing company with a motivating culture. You must have a Bachelor’s Degree with eight to fifteen years of payroll experience with at least two years of management experience. This position will report to the Controller.

The Payroll Manager Job responsibilities include:

  • Review of the processing of payroll
  • Review of payroll journal entries and check requests
  • Analyze and review quarterly and annual payroll tax filings
  • Work with financial reporting on resolution of reconciling items from account reconciliations
  • Main point of contact for internal and external auditors on payroll related matters
  • Expatriate payroll and knowledge of international payroll regulations
  • Wage garnishments

Qualifications include the following:

  • Bachelor’s Degree
  • Certified Payroll Professional and PeopleSoft experience is a plus
  • EIGHT to FIFTEEN years of payroll experience with a minimum of two years of management experience
  • Professional services experience
  • Strong Excel skills
  • Multi-state experience
  • Longevity in your previous positions is very key
  • Experience with implementation

Below are some of the great benefits of working with the company that has this exciting opportunity:

  • Business Casual
  • Tuition Reimbursement
  • Gym in the building

If you are interested in this Payroll Manager Job in Chicago, Illinois, then send your resume in the Microsoft Word format directly to Maurie.richie@parkerlynch.com. Please visit our website at www.parkerlynch.com to see other opportunities that are available at Parker & Lynch. Equal Opportunity Employer Minorities/Women/Veterans/Disabled
04/06/14


Tax Analyst

Location: Chase Towers IL
Duration: 12 Months

Job Description:

Provide business function support in various power delivery settings in addition, develop processes to satisfy the needs and requirements of a diverse financial group that utilize a variety of O&M, Capital and/or balance sheet and clearing accounts. Minimum of either a Bachelors degree or an Associates Degree and 5 years experience in preparing project estimates in the electric and gas utility industry using software and or estimating manuals to expedite estimating preparation process. Utilize PC and mainframe applications, such as Microsoft Office, People Soft, Time, EERS, and PassPort proficiently. Develop customized reports. May be expected to travel throughout Exelon territory as required using personal vehicle and possesses a valid driver’s license.

Skills:

  • 3rd party tax compliance vendors (.ie. Ceridian, ADP)
  • 3rd party tax compliance software (ie. Master Tax, Empower)
  • experience filing payroll tax federal, state and local returns
  • experience filing amended returns for above
  • experience with multi-state taxation
  • experience with addressing tax notices
  • someone with experience developing payroll tax job aids

Contact:

John Manohar
Sr. Technical Recruiter
Phone : 609-557-7440
www.ftiusa.com
04/06/14


Payroll Specialist

A trading firm in Chicago, is currently seeking a Payroll Specialist. This person will process payroll, assist with benefits administration, and handle other duties as needed. The firm has a young, fun culture and is ideally looking to get someone started as soon as possible. This is a great opportunity for a candidate near the start of their career with some experience under their belt, either from work experience during college or a few years of post-college experience.

Payroll Administrator Responsibilities:

  • Process an approximate 150-person payroll in ADP
  • Coordinate end of year payroll responsibilities with ADP
  • Assist the HR Director with benefits administration
  • Assist with other areas as needed, including recruitment
  • Payroll Administrator

Requirements:

  • Bachelor's degree
  • Experience processing payroll in ADP
  • Excel proficiency
  • Upbeat, assist where needed, go out of their way to get the job done mentality

Please reach out to kgeisler@beaconhillstaffing.com for more information.
04/06/14


Payroll Manager

Our client, an international professional services firm headquarter in Chicago, is currently seeking a Payroll Manager. This is a newly created position due to growth, and this person will oversee a Supervisor and two payroll processors. The ideal candidate will have 8+ years of overall payroll experience, 2+ years in a supervisory/managerial capacity, and have PeopleSoft experience. The Payroll Manager will provide strategic direction in tandem with the accounting department and CFO. Compensation DOE (very competitive!). This is a direct-hire opportunity.

Payroll Manager Responsibilities:

  • Oversee payroll of approximately 3,000 employees internationally (mostly US)
  • Work with CFO and other executives to provide strategic direction for the department
  • Oversee new payroll system implementation
  • Document policies and procedures to improve knowledge management
  • Review quarterly and annual payroll tax filings
  • Work directly with accounting to reconcile balance sheets
  • Post to the general ledger
  • Improve process controls and procedures

Payroll Manager Requirements:

  • Bachelor's degree absolutely required
  • PeopleSoft experience
  • Experience running a multi-state payroll with a mid-size organization
  • Experience processing payroll in a professional services environment (legal, consulting, public accounting, etc.)
  • Knowledge of ex-pat and international payroll
  • CPP certification a plus

Please reach out to kgeisler@beaconhillstaffing.com for more information.
04/06/14


Payroll Manager

National Surgical Hospitals, a Chicago-based healthcare company operating in multiple states, is seeking a payroll manager to head up this centralized function for a workforce of 2500+ nationally.

Seeking a well-organized individual to fully assume the management of the payroll department. Qualified candidates will meet all of the following requirements:

  • Payroll processing experience in a healthcare environment
  • Multi-state processing
  • Working knowledge of ADP (NSH just converted to Vantage, ADP’s newest platform)
  • Working knowledge of Ceridian (NSH’s former platform)
  • Strong knowledge of taxe garnishments and workers comp audits
  • Incomparable analytical and problem solving skills
  • Ability to multitask efficiently, switching gears with ease as dictated by the demands of the department
  • Excellent oral and written communication skills with the ability to interact with staff at all levels in the organization
  • Ability to manage vendor relationships
  • Ability to manage audits
  • Strong knowledge of payroll regulations
  • Ability to review and audit quarterly tax filings produced by ADP
  • Superior managerial skills (staff of 2 report into this position)

The successful candidate will possess exceptional customer service skills and be able to function independently. Position reports to the VP of HR.

Candidates must have 7-10 years related experience with at least 2 years in a management position. Bachelor’s degree in related field extremely desirable. This is a highly demanding and fast-paced position.

Company offers a highly competitive compensation and benefits package. For confidential consideration, email resume, including salary requirements, to B. Presutti, VP HR at  bpresutti@nshinc.com.
04/06/14


Corporate Payroll Tax Manager and Corporate Payroll Manager

A Multi Billion High Technology Company is looking for a Top Professional like you. Who can handle Domestic and International Payroll Account with more than 10,000 employees, with 10 direct reports, with CPP and other license pertaining on this position. This is a 6 figure base salary with potential bonus stored and excellent benefits such as tuition reimbursement, 401-k, profit sharing, retirement benefits and a lot more...

Qualifications:

  • 5+ years’ experience in payroll preferably on an enterprise or SAP HR systems
  • 3 plus years’ prior leadership experience with direct people leadership responsibility
  • Large corporate payroll processing experience (10,000 employees plus)
  • Demonstrated excellence in customer relations and building partnerships
  • Managing stakeholders at all levels within an organization
  • Demonstrated ability in prioritizing multiple projects
  • Knowledge of related federal / state / local laws and regulations
  • Strong negotiation skills

Preferred:

  • Bachelor’s degree
  • Certified Payroll Professional strongly preferred with SAP experience
  • Experience working in a global environment
  • Experience servicing multiple sites in shared service environment

Contact:

Alex Roberts
Partner Joseph Michaels International Global Recruiting Solutions
415-795-4313
Email: alex.roberts@josephmichaels.com
03/28/14


Payroll Administrator

Our client is hiring for a Payroll Administrator role in Chicago, Illinois in a growing company with a motivating culture. You must have one to five years of payroll experience and a Bachelor’s Degree in a business field or an Associates degree. This position will be responsible for compiling, auditing, processing and recording of 350 plus employees. You will report to the Controller.

The Payroll Administrator job responsibilities include:

  • Management of the parent and subsidiary payrolls for multiple companies
  • Responsible for all payroll functions including compilation, auditing and processing multiple payrolls
  • Payrolls include salary, advance, sales commission, hourly, overtime and other standard earning types and deductions
  • Management the customer service aspect of payroll in dealing with fellow employees
  • Journal entry responsibilities
  • Responsible for state and local taxes being calculated and paid when applicable

Qualifications include the following:

  • Bachelor’s degree in a business field or an Associates degree
  • One to five years of experience in payroll
  • Strong Excel skills
  • Experience with QuickBooks and Paylocity a plus.

Below are some of the great benefits of working with the company that has this exciting opportunity:

  • Dynamic and entrepreneurial culture
  • Growing company

If you are interested in this Payroll Administrator job in Chicago, Illinois, then send your resume in the Microsoft Word format directly to Maurie.richie@parkerlynch.com. Please visit our website at www.parkerlynch.com to see other opportunities that are available at Parker & Lynch.
03/23/14


Payroll Specialist

Department: Human Resources
Status: Exempt
Job Reports To: Payroll Manager

Job Summary:

Coordinate and Process both domestic and international payrolls, and handle other duties as assigned. Import pay batches and process payrolls from beginning to end. Participate in various projects and special assignments as assigned.

Major Responsibilities/Activities:

  • Process the semi-monthly payroll
  • Set-Ups for all New Hires and understand taxes from a payroll perspective
  • Strong understanding of tax laws across federal, state, and local jurisdictions
  • Data entry of all employment related information (new hires, status changes, terminations, etc.) into ADP PayForce and/or eTIME
  • Audit all data to ensure there are no errors and resolve any mistakes that are uncovered
  • Perform a regular review of eTIME data to ensure both the employees and their managers are entering time worked and time off properly as well as approving their information in accordance with the payroll calendar
  • Ad hoc / special projects requiring accounting / finance skills utilizing complex Excel skills as well as reporting within ADP
  • Process the full cycle of the Canadian payroll including T-4s
  • Assist with HRIS data entry and imports from the HRIS to PayForce
  • Processes and monitors compliance with all garnishments
  • Processes verifications of employment as needed
  • Coverage of the Payroll Mailbox
  • Train employees and managers on eTIME functionality
  • Knowledge to Balance W-2s
  • Able to file, create labels and other administrative functions
  • Assist Payroll Manager and Senior Payroll Specialist as necessary
  • Other duties as assigned

Job Requirements:

  • Minimum 3 years of Payroll Experience in a fast paced environment
  • ADP PayForce, eTIME, and ADP Reporting experience is a plus
  • Multi-state experience is necessary as well as experience working in 1500+ employee company
  • FPC or CPP is a plus but not necessary

Additional Knowledge, Skills, and Abilities:

  • Excellent customer service, verbal and written communication, interpersonal skills
  • Ability to work well under pressure of time constraints essential
  • Demonstrated time management and client conflict resolution skills necessary
  • Experience working in a sales driven culture/company is preferred
  • Past experience with the Workday HRIS product highly preferred
  • Possess a teamwork orientation and also be able to work independently

Essential Functions:

  • Communicating with the public
  • Creating written communication
  • Proficient in Word and Excel.

Contact:  denise.crocker@careerbuilder.com
03/23/14


Senior Accountant - Payroll/Compliance

Aurora University, a private, comprehensive institution offering bachelor’s, master’s and doctoral degrees on campuses in Illinois and Wisconsin seeks qualified candidates for a Senior Accountant – Payroll/Compliance at its’ campus in Aurora, IL. We seek people passionately involved in the educational process who will help us realize our vision.

The Senior Accountant – Payroll/Compliance supports learning by providing processing and accounting for all payroll functions of the university as well as other general ledger accounting responsibilities and compliance filings. This position ensures the following functions are handled on an accurate and timely basis: 1) all university employees are paid, 2) all payroll taxes are remitted to the proper taxing authority, and 3) all state and federal payroll reports are filed. Further, the Sr. Accountant – Payroll/Compliance prepares all payroll related journal entries, reconciles payroll related balance sheet accounts, prepares other compliance filings including sales tax returns, unclaimed property, 1099 preparation, and other accounting functions related to account reconciliations and month-end journal entries.

Core Competencies:

  • Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  • Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
  • Handles all information with tact and discretion and recognizes the confidential nature of university business.
  • Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

  • Responsible for the timely and accurate processing of bi-weekly and semi-monthly payroll for the university to include: reconciling each payroll to the appropriate supporting documentation, transmitting the direct deposit ACH files, preparing and ensuring delivery of physical payroll checks to two campuses, and the timely payment of taxes to the appropriate taxing authorities.
  • Prepares all monthly payroll related balance sheet account reconciliations, including payroll deductions, taxes, benefits, severance and vacation accruals and related journal entries.
  • Audits Federal Work Study earnings against limits and notifies appropriate personnel when students must be transferred to the non-Federal Work Study student payroll. This position also prepares monthly journal entries and reimbursement vouchers for Federal Work Study funds and coordinates with Financial Aid to ensure reporting is reconciled for Federal Single Audit purposes.
  • Prepares and files all monthly, quarterly and annual tax reports, W-2s, and unemployment compensation reports.
  • Stays current on payroll tax regulations and represents Aurora University to outside payroll taxing agencies when responding to notices or making inquiries.
  • Prepares the monthly sales tax returns, the annual IRS Form 1099-Misc and 1099-R filings, and the annual unclaimed property reports.
  • Prepares all related materials for annual workers compensation audit.
  • Prepares all related client assistant work papers for year-end audit and tax return as assigned.
  • Reconciles balance sheet accounts as assigned. Performs complex assignments involving the recording, examining, and analyzing of financial transactions to assist in solving accounting issues as necessary.
  • Prepares employment verifications, workers compensation wage verification and similar reports as needed.
  • Assists Human Resources with auditing and reconciling benefit deductions to billings from the benefit providers as needed.
  • Processes all outside agency scholarships that are received for students.
  • Assists individuals with payroll related questions in a pleasant and timely fashion.
  • Performs other duties as assigned.

Essential Job Requirements:

  • Bachelor’s degree in accounting or related field.
  • Minimum of four years of accounting experience required with significant experience processing payroll for small to mid-sized organizations. Experience in higher education or not-for-profit preferred.
  • Strong detail-orientation and analytical skills as required for account analysis and reconciliation.
  • Ability to research, comprehend and apply regulations for taxing and other authoritative regulatory agencies.
  • Proficient in use of accounting software, word processing, and spreadsheets, preferably Ellucian (formerly Datatel) Colleague, Microsoft EXCEL, and Microsoft WORD.
  • Must be able to handle multiple priorities at one time and to effectively meet deadlines as required.
  • Excellent oral and written communication, customer service and problem-solving skills.
  • Ability to exercise good business judgment and make sound choices and to maintain an environment that ensures the strictest confidentiality of personnel related information.
  • Reliable and dependable.

Special Requirements:

  • Maintains a strong internal control environment, including adequate supporting documentation and appropriate levels of approval for all transactions.
  • Completes assigned tasks according to monthly, quarterly and annual deadlines.
  • Completes Client Assisted Work papers by first day of audit fieldwork.
  • Keeps University Controller and Assistant Controller advised on all significant developments.
  • Recommends new accounting procedures or changes to existing ones as needed.
  • Audits financial transactions for accuracy and conformance with established GAAP and university standards and procedures.

Aurora University offers an extensive benefits package including health, dental, vision, life, long term disability, generous matching contributions to a 403(b) plan, and tuition remission.

Please send resume with cover letter and contact information for three references including name, telephone and email address.

Aurora University
Human Resources
347 South Gladstone Ave
Aurora, IL 60506
Fax 630-844-5650
Email jobs@aurora.edu  

Aurora University is an Equal Opportunity Employer and is committed to becoming a model university of the twenty-first century. Toward this effort we are determined to have a faculty, staff, and student body reflecting the cultural demographics of the Greater Chicago land Area.
03/18/14


Assistant Human Resources Manager, Payroll & Benefits

Company Overview:

Sonova Holding AG headquartered in Staefa, Switzerland, is the world’s leading manufacturer of innovative hearing care solutions. The group operates through its three core business brands Phonak, Unitron, and Advanced Bionics. Sonova develops and distributes advanced hearing care solutions such as hearing instruments, cochlear implants, and wireless communication systems for audio logical applications as well as professional solutions for hearing protection. With the most extensive product portfolio and the highest R&D investment in the industry, Sonova aims to be the recognized innovation leader in the global hearing care market. Present across the globe in over 90 countries, and with a workforce of over 8,000 dedicated employees.

Phonak, a division of Sonova Holding, is the innovative force in hearing acoustics. Phonak has developed, produced and globally distributed state-of-the-art hearing systems and wireless devices for more than 60 years. The combination of expertise in hearing technology, mastery in acoustics and strong cooperation with the hearing care professionals allows Phonak to significantly improve people’s hearing ability and speech understanding and therefore, their quality of life.

Phonak offers a complete range of digital hearing instruments, along with complementary wireless communication systems. With a worldwide presence, Phonak drives innovation and sets new industry benchmarks regarding miniaturization and performance.

The U.S. division of Phonak was founded in 1989 and is the largest group company for Sonova. Phonak LLC’s U.S. headquarters are in Warrenville, Illinois and manufacturing operations are based out of Aurora, Illinois.

The Opportunity:

Phonak’s goal is to improve the quality of life for people with hearing loss. Phonak LLC is seeking a human resource professional to support the employees and Human Resource team for Phonak LLC. This individual will be responsible for maintaining all the employee information in the payroll and benefits systems as well has the other systems linked to the employee transactions including record keeping and file maintenance for the Warrenville and field sales organization. Addition to maintaining the systems and record keeping, the Assistant Human Resources Manager, Payroll & Benefits would work directly with employees and managers to coordinate all the employee related transactions such as new hire on-boarding leave management, benefit enrollments, fleet management and workers compensation administration and other duties and projects as assigned.

Reports To:

Manager of Benefits and Payroll for Phonak LLC

Direct Reports:

Not applicable

Responsibilities:

Interfaces

  • Corporate Human Resource Team
  • Phonak Human Resource Team
  • Phonak employees and managers
  • Phonak Finance and Sales Operations team

Primary Tasks:

Compliance -10%

  • Maintain all recording keeping systems and processes in compliance with both federal and state laws (Immigration/I-9 compliance)
  • Maintain filings and posting requirements
  • Resolve workers compensation, employment verification, unemployment inquires and leave management inquiries for Warrenville and field base personnel

Payroll/Benefits – 30%

  • Review and approved time and labor data for completeness and accuracy
  • Process and maintain payroll for Phonak LLC
  • Keep up to date on payroll tax laws and regulations in order to process payroll transactions correctly
  • Administer the day to day employee transactions for group benefit plans, new hires, COBRA, disability claims and terminations
  • Conduct employee benefit orientation meetings
  • Liaison with benefit vendors and brokers

Human Resource Services – 40%

  • Assist in managing the company fleet program in conjunction with outsourcing firm
  • Provide and collect information to process Affirmative Action Plans
  • Provide recruitment assistance for the sales and marketing organization
  • Participate on the Wellness Committee Work on special projects as assigned
  • Monitor termination and exit interview process
  • Provide administrative support to the Human Resource department
  • Maintain and initiate the employee induction and on-boarding process

HRIS: 20%

  • Maintain and support system level set up including security and access levels
  • Set up of additional features and modules including testing and approvals
  • Periodic data integrity reporting and analytics and follow up
  • Support and adjustment of system interfaces and uploads

Secondary Tasks:

  • Perform other duties as necessary or as requested by manager

Qualifications/Skills:

Education:

  • Bachelor’s Degree (preferred but not required) and a minimum of five years’ experience in payroll and benefits administration.
  • General Skills and Attributes
  • Solid understanding of payroll processes and payroll tax laws
  • Familiar with health and welfare benefits administration and programs
  • Knowledge of ADP payroll products including Workforce Now, Pay eXpert, Enterprise eTime, ezLaborManager
  • Excellent organizational skills and attention to detail
  • Good verbal and written communication skills
  • Ability to maintain confidential information
  • Intermediate computer experience including working knowledge of Microsoft Word, Excel and Outlook, Success Factors preferred

To learn more about this great opportunity, please contact:

juliemoran@jbmrecruitment.com
Julie Moran
JBM Recruitment Executive Search Consultants
Cell: 630-309-1377 Office: 630-455-5576
03/18/14


Payroll Manager

A challenging and exciting opportunity is waiting for you at our client that is hiring for a Payroll Manager in Bannockburn, Illinois. You must have a minimum of three years of solid payroll experience. You will report to the Controller.

The Payroll Manager job responsibilities include:

  • Managing and processing payroll for 250 to 300 employees
  • Processing payroll for multiple states including Illinois, California, Florida, Indiana, Wisconsin, and New York
  • Processing payroll using ADP
  • Processing T&E using Concur
  • Experience with JD Edwards
  • Experience with Microsoft Excel
  • Processing salaried and hourly payroll
  • Processing quarterly incentives/bonus and year-end bonuses

Qualifications include the following:

  • Minimum of three years of solid payroll experience
  • Experience with ADP, Concur and JD Edwards
  • Strong Excel skills are a must
  • Must be comfortable in an individual contributor role
  • Must have experience managing the entire payroll process

If you are interested in this Payroll Manager job in Bannockburn, Illinois then send your resume in the Microsoft Word format directly to Maurie.richie@parkerlynch.com  Please visit our website at www.parkerlynch.com to see other opportunities that are available at Parker & Lynch.
03/18/14


Payroll Associate

Responsible for the timely and accurate delivery of domestic semi-monthly and monthly international payroll cycles. This individual will process payroll and perform reconciliation of reports. Supports Compensation Analyst and Tax Research Manager on payroll tax compliance research and acts as a liaison with the Accounting department to ensure they have the required information for General Ledger. This position will be responsible for payroll administration of multiple companies in the United States, UK, and Singapore.

Duties and Responsibilities:

  • Prepares and updates employee data for the calculation of multi-entity payroll processes. Reviews employee changes affecting wages. Ensure all data is maintained within guidelines of internal pay policies (i.e. vacation, leave of Absences, withholding exemptions, etc.) and appropriate amounts/deductions are calculated and applied to various amounts correctly
  • Ensures all employee tax elections and payment elections are maintained in Workday
  • Processes semi-monthly payroll to ensure timely and accurate paychecks
  • Ensures compliance with federal, state and local payroll requirements and stays current with changes in the law. May assist with audits of internal records, workers compensation, tax filings, and related documentation
  • Follows internal procedures related to pre/post audits and payroll checklists. This individual will also act as liaison between Workday vendor, associate, and any third party providers
  • Review payroll registers and submit funding requests. React quickly to any incorrect information and make proper adjustments and corrections as needed. Balance and audit payroll wages and tax liability by pay group on a pay-period basis
  • Prepare post payroll journal entry report that balances correctly and provide monthly reports to Accounting department
  • Process ad-hoc report requests and follow up with employees in a timely and professional manner
  • Assist with quarterly payroll tax reconciliation; respond to any queries from third party provider
  • Assist with year-end payroll activities and work with global HR team closely to make recommendations for changes in policies and procedures to streamline efficiency.
  • Provide back-up support for various HR generalist duties
  • Demonstrates reliable and predictable attendance

Education and Work Experience:

  • Bachelor’s Degree in Accounting or Business Administration
  • Certified Payroll Professional (CPP) designation desired
  • 3-5 years payroll experience with multi-state experience
  • Familiarity with related Federal and State wage and hour laws
  • Familiarity with Federal, State and Local payroll taxes
  • Workday experience preferred

Knowledge and Skills:

  • Understanding of taxable fringe benefits, non-taxable fringe benefits, and pre and post-tax deductions
  • Strong attention to detail required
  • Excellent MS Excel skills (pivot tables, macros, vlookups, etc.)
  • Strong organizational, communication, and problem solving skills
  • Ability to manage multiple tasks simultaneously
  • Ability to handle confidential information with discretion
  • Ability to research, reconcile, and resolve payroll discrepancies with tight deadlines.

Working Conditions:

  • Normal for an office environment

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

Website to apply: http://jumptrading.submit4jobs.com/index.cfm?fuseaction=85327.viewjobdetail&CID=85327&JID=158665 
03/18/14


Payroll Coordinator

Joliet Township High School District 204

Qualifications:

  • High School Diploma
  • High level of computer knowledge and proficiency; ability to use Microsoft Office products
  • Excellent written and oral communication and strong interpersonal skills with the ability to maintain effective working relationships
  • A minimum of two years of related experience in a computerized accounting environment preferably within a payroll/insurance function
  • Such alternatives to the above qualifications as the Board may find acceptable

Reports To:

Assistant Superintendent for Business Services

Job Goal:

To demonstrate initiative, good judgment, and skill in performing a variety of administrative, technical and professional responsibilities in support of the business office and JTHS.

Performance Responsibilities

  • Maintains strong working relationships with all internal and external stakeholders consistently maintaining a courteous, professional, and effective manner through all forms of communication.
  • Manages the payroll process for the entire JTHS school district; compiles and processes biweekly payroll data, posts updated employee rates and deductions, balances and reconciles errors, and creates all necessary reports and files.
  • Accurately processes a portion of payroll through utilization of the Time Clock Plus system; reviews and makes edits before loading data into the main payroll system.
  • Processes and transmits payments and reports to various outside entities including TRS and THIS, child support payments, IMRF, and federal and state taxes.
  • Utilizes computer based procedures for retrieving information to develop reports, including but not limited to US Department of Labor (DOL) Employee Statistics, US DOL Multiple Worksite Report, Unemployment Report, and Board of Education monthly reports.
  • Maintains the payroll components within the financial management software including but not limited to creating and maintaining salary schedules, calendars, pay/deduction codes, and job classifications.
  • Works closely and confidentially with both new hires and current JTHS employees in relation to payroll including voluntary deductions, pension systems, union dues and pay options.
  • Fulfills a multitude of annual requirements including but not limited to processing year-end reporting and W-2s and submitting the Annual Compensation Reports.
  • Utilizes Cognos Report Net to efficiently and accurately write payroll reports to be used for payroll processing, negotiations, mandated reporting, and for use by other Human Resources and Business Office staff members.
  • Exhibits expertise in Microsoft Word, Excel, and PowerPoint; must be able to manipulate information between various Microsoft products for reporting and presentation purposes.
  • Is efficient and accurate in organizing and maintaining files and records.
  • Performs other tasks and responsibilities as assigned by supervisor.

Terms of Employment:

12 month position; employment in this position is on an at-will basis

Salary:

To be determined based on experience and qualifications.

Evaluation:

Performance on job requirements will be evaluated annually by the supervisor in accordance with Board and Administrative policy.

Contact:

Mary Robinson Joliet
Township High School #204
Director of Human Resources
300 Caterpillar Drive, Joliet, IL, 60436
815.727.6903
mrobinson@jths.org
03/18/14


Payroll Manager

Company Name: College of Lake County
Position Title: Payroll Manager
Location: Grayslake, Illinois, United States, 60030

This hands-on position manages the operation of payroll and its financial and legal data. Supervises payroll staff. Responsible for maintaining financial records for current and past employees. Assures that the payroll office is open during regular business hours.

Required Qualifications:

  • Bachelor’s degree.
  • 3-5 years’ experience managing a payroll department.
  • Experience processing in-house payroll for 50+ employees.
  • Experience with payroll tax at the federal and state levels.
  • Customer service skills.
  • Strong attention to detail.
  • Ability to maintain confidentiality.

College Overview:

The College of Lake County is known for academic excellence, strong student support services and cultural and community leadership. Located in far north suburban Chicago, and within commuting distance of Milwaukee, the college has the third largest population in the Illinois community college system. Accredited by the Higher Learning Commission and a member of the North Central Association, the college has a diverse student body nearing 19,000 and is an emerging Hispanic Serving Institution (HSI).

Response Information:

Salary is competitive. For a detailed job description and to apply: Applications are accepted only online at jobs.clcillinois.edu  through 02/06/2014, Posting Number S00077.

The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities. EOE/AA/M/F/D/V

Apply Here: http://www.Click2Apply.net/cpjwg6n
03/18/14


Payroll Analyst

Our client in the loop is looking for a Payroll Analyst to join their team. This role will be the primary payroll function for the company and process payroll for 400+ employees.

  • Must have experience with Multi-State payroll
  • Must be in a payroll position (no HR Generalists)
  • Must have experience with ADP Workforce Now
  • Must be available right away (this is a TEMP-TO-HIRE opportunity)

Salary target is $50-56K once permanent.

Please send resumes to: RoseanneA@markryan.net
03/10/14


Senior Payroll Tax Analyst

A challenging and exciting opportunity is waiting for you at our client that is hiring for a Senior Payroll Tax Specialist in Northbrook. You must have a minimum of four years of accounting experience. In this dynamic role, you will be responsible for preparing the payroll for submission to Ceridian. You will also be responsible for reconciling tax data for 37 states.

The Senior Payroll Tax Analyst job responsibilities include:

  • Preparing the payroll submission to Ceridian
  • Consolidate 35 sites on different systems through the use of a Ceridian system
  • Preparing journal entries
  • Preparing account reconciliations

Qualifications include the following:

  • Bachelor’s Degree preferred, but not required
  • Minimum of four years of experience including journal entries and account reconciliations
  • Garnishments and other wage attachments experience
  • Must have done the payroll for at least 2,000 employees and have multi-state experience
  • Strong Excel skills are a must
  • Ceridian experience is a must
  • Must be flexible, adaptable and have great communication skills

If you are interested in this Mutual Fund Accountant job in Chicago, IL, then send your resume in the Microsoft Word format directly to Maurie.richie@parkerlynch.com.  Please visit our website at www.parkerlynch.com to see other opportunities that are available at Parker & Lynch.
03/03/14


Payroll Manager

This is an excellent opportunity for a Payroll guru! A company in the Chicago land area is looking for a Payroll Manager to join their team. This person will be responsible for directing all activities related to payroll for a $1B+ organization. This position provides direction and leadership on all matters regarding the organization’s payroll activities, including strategic and tactical planning. The Payroll Manager provides the vision, strategic planning and coordination of payroll processes and systems to manage complex challenges while championing service excellence. Collaborating closely with the business areas the Payroll Manager oversees the delivery of all payroll services.

In this role, critical duties include:

  • Establishing the vision, strategic direction, standards and framework for the delivery of payroll services that are aligned and integrated with business priorities and corporate direction
  • Leading, coaching and mentoring a team, and managing significant fiscal and employee data
  • Providing leadership, advice and recommendations for payroll solutions to the management team
  • Advancing the effectiveness of payroll services by implementing improved processes related to planning, decision making and client consultation
  • Directing day to day payroll activities through coaching, providing technical advice, expertise and training to the team
  • Ensuring all staff have performance and development plans created and monitored
  • Developing processes to ensure all employees are paid accurately and timely

To be successful in this role, you will have the following background and experience:

  • Bachelor’s degree in Finance or Accounting or equivalent experience
  • Minimum of 10 years payroll experience
  • Payroll Supervisor experience, for an organization with 2,000 or more employees
  • Experience mentoring direct reports, and providing them with semi-annual performance reviews
  • Experience organizing team work loads to cope with peak processing requirements and ensuring appropriate staff cover is available for periods of absences through sickness and holidays
  • Ensuring processes are followed to avoid incorrect payments
  • Experience implementing a payroll system is a strong plus
  • Corporate Payroll Budget preparation and management experience
  • Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation a solid plus

If you are interested in this opportunity, then please send your resume to Maurie Richie who can be reached at maurie.richie@parkerlynch.com.
03/03/14


HRIS/Payroll Specialist

Purpose of Position: Manage all aspects of the biweekly payroll process, while maintaining the HRIS and payroll systems and providing technical advice and support. Additionally this role will drive insight into human capital performance via metrics output and analysis.

Main Accountabilities and Supporting Activities:

  • Own the full cycle payroll process
    • Time card review and approval
    • Federal, State and local taxation and reporting
    • Payroll reporting/audits
    • Payroll changes/adjustment calculations
    • Wage garnishment documentation, communication and processing
    • Coordinate with internal partners to ensure all deductions are processed accurately including expense payments
    • Own payroll files ensuring registers/reports are readily accessible for auditors/business leaders.
    • Train new starters/managers on HRIS/Payroll/Time and Attendance systems and payroll processes.
    • Maintain payroll files to ensure compliance
       
  • Administer HR budget activities
    • Ensure all HR purchase orders are tracked and processed in SAP in accordance with accounting guidelines to ensure payments are processed per payment terms
    • Communicate with vendors on payment terms and required tax documents
       
  • Support 401(k) management
    • Own 401(k) compliance and funding process
    • Partner with Fidelity and ADP to improve efficiencies and resolve issues
    • Collaborate with accounting team to ensure accruals are accurate and funding is approved and processed in accordance with compliance timelines
  • Manage HRIS systems
    • Ensure all employee changes are entered accurately and timely
    • Update system configurations requirements to meet company growth requirements
    • Own HRIS Self-service function and askHR site
    • Provide technical assistance and advice on system changes to improve efficiencies and enhance reporting capabilities.
    • Proactively work with internal and external partners to understand operational and system needs and implement solutions.
    • Challenge current processes and system set-up, and make recommendations for improvements.
    • Consider how business initiatives impact HR systems and proactively address concerns.
  • Provide HR administration support
    • Update organizational charts as changes occur
    • Coordinate the distribution, completion and collection of new hire paperwork to ensure all documentation is accurate and complete
  • Produce and analyze HR metrics to provide actionable insights related to human capital
    • Own the HR reporting function including all internal and external reporting requests
    • Provide report analysis to the business to aid in the decision making process and tell the story.
    • Architect a new HR reporting function to add value to the business.
  • Fulfill other duties as required
    • Relish the opportunities to pick up new activities that fall broadly in the purpose of the role
    • Fix things that you can see need fixing
    • Identify problems and find solutions

Experience and Education

  • 3 years of payroll experience required. (ADP Workforce Now experience preferred)
  • 1 year HRIS experience required
  • Degree educated or equivalent work experience - must display good business acumen /relevant experience.

Skills

  • Ability to drive projects from concept through implementation, analyzing results, and problem solving difficult roadblocks
  • Strong communication and presentation skills
  • Strong business and financial acumen
  • Mathematical aptitude
  • Excellent analytical skills
  • Proven ability to multi-task
  • Experience with MS Office - including excellent Excel / PPT skills

Competencies

  • Ingenious - An innovative yet objective thinker
  • Explorer - Demonstrates a ‘can do’ / entrepreneurial attitude
  • Shrewd - Ability to deliver projects in full, on time and to the highest quality
  • Fighter - driven to get the best result. Challenges themselves and others.

In order to be considered for this role, you must apply online at: http://www.careers.dyson.com/jobs/job.aspx?id=4682 

Dyson is an Equal Opportunity Employer AA m/f/v/d

Dyson is committed to providing reasonable accommodations to individuals with disabilities. If you are interested in applying for employment with Dyson and need a reasonable accommodation for any part of the application process, please send an e-mail with your contact information, the job number of the position for which you are interested in applying, and the nature of your request to careers.us@dyson.com or call (312) 706-2260. Determinations of requests for reasonable accommodation are made on a case-by-case basis.
03/03/14


Director of Payroll

Our client, a leader in their industry located in Chicago, is seeking an experienced Director of Payroll. Are you a subject matter expert within PeopleSoft pertaining to payroll, have proven management abilities and gone through multiple software implementations? If so, we would like to talk with you.

Responsibilities:

  • Manages staff to processing payroll for union and non-union employees.
  • Collaborates with department heads and other directors regarding payroll issues and improvements.
  • Defines and develops payroll services strategic plans.
  • Continuously evaluates current system performance, vendors and processes in order to identify problems and opportunities, recommend solutions and implement changes.

Requirements:

  • Analytical, strategic, and critical thinking skills with a focus on driving results
  • Working knowledge of payroll related liabilities and account reconciliations.
  • System and payroll knowledge and expertise (Peoplesoft, Kronos preferred)
  • Strong leadership, team building and communication skills
  • Coaching/mentoring payroll team members
  • Develop and maintain departmental policies, procedures and budgets
  • Manage key vendor relationships to ensure service delivery and contract compliance

Is this you? Do you qualify? What are you waiting for? Apply today by clicking the Apply Now button! Why Choose Addison Group? A leading provider of professional staffing and search services, Addison Group distinguishes itself through exceptional delivery, specialized knowledge and strong relationships. Addison enables ideal connections between talented professionals and dynamic businesses. National practice areas include Administrative & HR; Engineering; Finance & Accounting Contract; Finance & Accounting Executive Search; Financial Services; Healthcare and Information Technology. Addison is an Inavero’s 2012 Best of Staffing winner for both Client and Candidate service. www.addisongroup.com

Should you have the experience above, please call Brian Bednarek at 312-424-0300 or email brian.bednarek@addisongroup.com
03/01/14


Payroll Administrator

The Village of Carpentersville is seeking a full-time, experienced Payroll Administrator. This position will perform a variety of payroll functions in connection with the processing of payroll checks for Village employees and will complete all state and federal payroll filing requirements according to specified deadlines. This position is responsible for tracking vacation, sick time, and personal leave for all Village employees.

Essential Duties:

  • Processing payroll on a bi-weekly basis; preparing payroll/benefit journal entries; setting up and sending all ACH direct deposits; ensuring that payroll taxes are sent to the appropriate state and federal agencies; completing 941 and 501 reports according to specified deadlines; wiring dollars and sending reports monthly to IMRF; tracking benefit time through the Village’s financial software (MUNIS); providing customer service to employees by answering questions regarding policies and procedures; responding to employment verification and court-ordered garnishment requests; recording all changes in accordance with the Employer’s Tax Guide (circular E); tracking and recording all union contract changes; reconciling and completing year-end W-2s; and assisting with front-counter customer service and cash receipt batching.

Requirements:

  • A minimum of 5 years’ recent experience administering payroll; excellent communication and interpersonal skills; ability to maintain confidential information; proficiency in Microsoft office; demonstrated work ethic, integrity, and professional conduct; good organizational, follow through, and time management skills; excellent attention to detail; and a friendly, positive, and helpful attitude. Candidate must possess a bachelor’s degree or an equivalent combination of education/certification and experience. MUNIS experience and ability to speak Spanish are desirable.

Starting salary is $50,514. The Village of Carpentersville offers a competitive benefits’ package.

Position is open until filled. Submit a cover letter, résumé, and job application to Christie Alvarado, Human Resources Generalist, Village of Carpentersville, 1200 L.W. Besinger Drive, Carpentersville, Illinois 60110, or CAlvarado@vil.carpentersville.il.us. The Village of Carpentersville is an Equal Opportunity Employer.
03/01/14


Payroll Coordinator

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a career at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal excellence. Job Summary:

The Payroll Coordinator carries out the preparation and production of payroll for biweekly and monthly employees in the Chicago payroll office. This position may have specific responsibility for one or more employee groups: faculty, staff, student workers, etc. The Payroll Coordinator provides individualized service to employees ranging from routine to complex inquiries and complaints regarding compensation.

Specific Responsibilities:

  • Provides front desk coverage and assists staff, faculty, and students with questions, assists with I9 employment verifications and answering phones during assigned times
  • Completes the “check run” by visiting campus units to collect documents and forms intended for payroll processing
  • Enters information from appointment and position forms for the Medical School and the School of Continuing Studies, which includes but is not limited to: entering new hires, making adjustments for terminations, salary adjustments, and retroactive pay calculations
  • Completes entry for terminations; “special pay” requests for exempt temporary “staff” including reviewing for the e-verify, and DCFS for this population of people
  • Assists with entering and maintaining direct deposit and W-4 tax information and creating online checks
  • Performs related duties as required or assigned.

Minimum Qualifications:

  • A high school diploma or the equivalent combination of education, training and experience from which comparable skills can be acquired
  • 2 + years of related payroll experience
  • Willing or likely to take practical action to deal with a problem or situation
  • Communicates strategically to achieve specific objectives (e.g., considers optimal "messaging" and timing of communication. Uses varied vehicles and opportunities to promote dialogue and develop shared understanding and consensus
  • Maintains continuous, open and consistent with others
  • Checks own understanding through paraphrasing and asking questions
  • Knowledge of principles and processes for providing customer and personal services, which includes customer needs assessment (and working with employees at all levels of the organization), meeting quality standards for services, and evaluation of customer satisfaction
  • Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
  • Ability to review and dissect information and can apply basic compensation analytic concepts and calculations
  • Considering the relative costs and benefits of potential actions to choose the most appropriate one
  • The ability to tell when something is wrong or is likely to go wrong, it does not involve solving the problem, only recognizing there is a problem
  • The ability to identify complex problems, review related information to develop and evaluate options and implement solutions
  • Skill in conducting studies and investigations, problem analysis, and developing logical and documented recommendations
  • Possesses working knowledge of the use of technology to streamline processes with a specific emphasis on the Microsoft Office suite of products
  • Knowledge of laws and the regulatory environment that governs compensation administration.

Working at Northwestern University:

Beyond being a place to learn and grow professionally, Northwestern is an exciting and fulfilling place to work! Northwestern offers many benefit options to full and part-time employees including: competitive compensation; excellent retirement plans; comprehensive medical, dental and vision coverage; dependent care match; vacation, sick and holiday pay; professional development opportunities and tuition reimbursement.

Northwestern greatly values work/life balance amongst its employees. Take advantage of recreational, cultural, and enrichment opportunities on campus. Employees also receive access to childcare solutions, retail discounts, and other work/life balance resources.

Northwestern University is an equal opportunity employer and strongly believes in creating an environment that welcomes students, faculty and staff of all races, nationalities and religions. In doing so, we offer our students the opportunity to learn and grow in diverse communities preparing them for successful careers in an increasingly global and diverse work force.

You will be directed to Northwestern University's electronic recruiting system, eRecruit, where you will search and apply for current openings. To apply for this position in eRecruit, enter the Job Opening ID number in the appropriate search field. Once you apply, you will receive an email confirming submission of your resume. For all resumes received, if there is interest in your candidacy, the human resources recruiter or the department hiring manager will contact you.

Job Opening ID number for this position is: 22598
Please click the below link to apply: www.northwestern.edu/hr/careers 

As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.

Northwestern University is an Equal Opportunity, Affirmative Action Employer
03/01/14


 

Updated
04/24/2014

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