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                                   CHICAGO CHAPTER of the AMERICAN PAYROLL ASSOCIATION

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Chicago Chapter
of the
American Payroll
Association

4740 N Cumberland
# 355
Chicago, IL 60656
(773) 631-8480

chicago_chapter_apa
@hotmail.com

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Job Opportunities

Looking for a change of scenery? Here are some employment opportunities worth considering.

To place a job posting on this page, send a Microsoft Word file with the job description in an e-mail to chicago_chapter_apa@hotmail.com.  Postings remain on the site for 60 days and are then removed unless we are notified ahead of time.


Click on the following links for Job Opportunities


Payroll Administrator

Our client is hiring for a Payroll Administrator role in Westmont, Illinois in a growing company. You must have a Bachelorís Degree with at least three years of payroll experience. This position will report to the Payroll Manager.

The Payroll Administrator Job responsibilities include:

  • Process payroll of multi-state weekly and bi-weekly union and non-union employees
  • Payroll processing for approximately 20,000 employees
  • Auditing of time and attendance
  • Employment verifications
  • Understanding multi-state payroll tax implications
  • Understanding of federal, state and local wage laws, garnishments, and overtime

Qualifications include the following:

  • Bachelorís Degree
  • Experience with Kronos and ADP eTime
  • Experience with ADP EV5
  • Good Excel skills
  • Multi-state experience

Below are some of the great benefits of working with the company that has this exciting opportunity:

  • Growing company
  • Visible position

If you are interested in this Payroll Administrator Job in Westmont, Illinois, then send your resume in the Microsoft Word format directly to Maurie.richie@parkerlynch.com. Please visit our website at www.parkerlynch.com to see other opportunities that are available at Parker & Lynch.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled
8/6/14


Human Resources Representative

Position Type: Full-time; Non-exempt
Salary Range: $40,000 - $50,000 depending upon qualifications
Date Posted: August 4, 2014

Position Summary

Performs recordkeeping and auditing of the processing and maintenance of payroll records. Maintains the integrity of payroll operations and wage records and performs the complete payroll cycle. This position is integral to ensuring accurate paychecks are received by all employees. Must maintain a high level of professionalism and confidentiality.

Significant Job Duties:

  • Enter all changes to employee data in the payroll system such as new hires, terminations, pay rates, withholding, deductions, etc.
  • Initializes each payroll batch, reviews all work hours and runs all overtime calculations.
  • Audits payroll register to ensure any changes made to employee rates, insurance deductions, withholding, etc. have been entered accurately and processed correctly before payroll is finalized.
  • Enters all one-time deduction overrides into the payroll system on a per pay period basis.
  • Processes special payroll runs such as year-end bonus.
  • Runs all monthly/annual accruals and records all paid time off.
  • Prepares manual payroll checks as required in case of payroll errors.
  • Responsible for some benefit administration such as FMLA, COBRA and on-boarding of new employees.

Qualifications

  • 3+ years of payroll processing experience
  • CPP preferred
  • Ability to treat sensitive information in a confidential manner
  • Ability to work with minimum supervision and oversight
  • Strong organizational skills
  • Accurate data entry skills
  • Excellent oral and written communication skills
  • Advanced knowledge of Microsoft Excel

To apply, please send a resume and cover letter to: Jeremy Kulik - jkulik@enengineering.com

EN Engineering, LLC
28100 Torch Parkway
Warrenville, IL 60555
8/6/14


Payroll Manager and HR Assistant

Position Summary:

Performs operations of the Payroll Department involved in the processing of time and earnings records of all employees, resulting in the semi-monthly distribution of payroll checks. Executes all payroll functions for all ESMC employees. Prepares various payroll and benefit reports.

Job Specifications:

Primary Functions:

  • Oversee the payroll processing system, from input at the site level to final approval and submission to the payroll company. When necessary, create new procedures and train the appropriate personnel to implement them correctly.
  • Maintains the procedures in connection with the preparation of payrolls; check distribution; federal, state, and local reporting requirements; and other related functions.
  • Reconcile bills and the payroll ledger with accounting - Including all 401(k) submissions, payroll vendors, and profit sharing contributions.
  • Ensure that deductions in the payroll processing system are correct and are regularly reconciled. Make individual arrangement with employees to make corrections.
  • Responsible for the maintenance of all records in connection with payments for third party vendors when required by subpoena or other legal documentation.
  • Provide HR Assistant with regular updates on employee changes, including new hires, terminations.
  • Verify employment and income for various agencies that require personal information from our employees. In all cases except where court documents are presented, signed releases are required before releasing information.
  • Provide reports on payroll-related information to the program managers and executives using both the reporting tools available and Microsoft Excel/Access.
  • Provide the highest level of payroll-related customer service possible for all employees and managers by being proactive and responsive.
  • Provide payroll reports and required documentation for audits: 401(K), agency, program, workerís compensation.
  • Provide documentation to appropriate parties regarding unemployment claims and hearings.
  • Site Visits.
  • Approve and write hire letters.
  • Perform Payroll-related trainings for staff as required.
  • All other duties as assigned.

Secondary Functions

  • Enroll employees into the benefits plans they select, and terminate employees whose employment has ended. This involves tracking employees by hire date, entering information into COBRA, and changing their deductions as needed.
  • Track employees who go on leave, as well as their co-payments. If necessary, terminate their benefits and enroll them into COBRA.
  • Disseminate benefits information to new hires at Orientation as needed.
  • Provide the highest level of benefits-related customer service possible for all employees and managers by being proactive and responsive.

Educational Qualification Requirements:

  • Minimum Education: Bachelorís Degree or equivalent years of experience
  • Minimum Experience: 2-4 Years payroll

Experience Required:

  • 2-4 years of payroll experience
  • Paylocity payroll systems a plus
  • Expert in all aspects Microsoft Excel

Skills/Abilities:

  • Excellent computer skills, including Word and Excel in a Microsoft Windows environment
  • Team player
  • Must have the ability to work well with all levels of the organization
  • Excellent verbal and written communication skills
  • Excellent organization
  • Ability to multi-task in a high stress environment
  • Ability to interact with diverse personalities
  • Must have the ability to work well with clients, all levels of the organization, other agencies and funding source personnel
  • Must have the ability to manage multiple projects
  • Must be well organized, highly detailed oriented and accuracy driven
  • Excellent interpersonal, organizational and supervisory skills
  • Demonstrates initiative and motivation
  • Demonstrates the ability to conceptualize and articulate program outcomes
  • Must be comfortable with strict deadlines.

If interested in this position please send a resume to jobs@eastersealschicago.org
7/29/14


Payroll Specialist

Full-Time for Presbyterian Homes Westminster Place located in Evanston, IL

Performing data-entry and timecard reconciliation, the professional we select will process bi-weekly payroll for 1,300 employees, and distribute paychecks and reports to department managers.

Additional duties include:

  • Remitting payroll taxes and preparing monthly, quarterly, and yearly payroll statements.
  • Reviewing, analyzing, and auditing information required to process bi-weekly payroll.
  • Collaborating with Human Resources to update employee demographic and payroll information.
  • Working with payroll software vendor to ensure that payroll processing complies with IRS/regulatory changes.
  • Updating payroll/time collection programs according to corporate changes.
  • Importing time-collection file into payroll system, and subsequent balancing.
  • Producing paychecks and advices for regular and special payrolls.
  • Preparing, auditing, and reviewing regulatory IRS reports, including W2s and quarterly 941 filings.
  • Processing garnishments, including child support, tax levies, and student loans.
  • Reconciling 403 (b) pension calculations.
  • Researching, analyzing, and resolving payroll-related problems and questions.
  • Demonstrating awareness of corporate compliance policies, including those related to confidentiality and security of information.

Credentials:

  • Five or more years of payroll processing experience, including time-card management, and payroll check processing.
  • Associate's degree or equivalent business experience.
  • Ability to process information for payroll in an electronic environment.
  • Proficiency with Microsoft Office applications.
  • Excellent communication and problem-solving abilities.
  • Willingness and ability to remain current with changes/trends in payroll processing, computer updates, and governmental changes.
  • Proficiency with Kronos Workforce payroll and time-collection software preferred.

Our commitment to our residents' well-being begins with an unwavering commitment to our own team members. To this end, we will reward your contributions with health/dental/vision insurance, and a 403(b) retirement plan.

For prompt consideration, please visit/apply online at: www.PresbyterianHomes.Jobs (search by category "Accounting")

We are an equal opportunity employer and promote diversity in the workplace.
7/24/14


PeopleSoft Payroll Delivery Analyst

Lincolnshire IL 052358 Full-time
Illinois-Lincolnshire Texas-The Woodlands

HR Outsourcing Services Description

The Payroll Analyst supports ongoing delivery to clients through issue resolution and process improvement, Change Requests, standardizing processes to promote achievement of Service Levels and Key Performance Indicators, and by serving as a subject matter expert for various tools. This role compiles and analyzes data from various sources to understand issues and/or identify process improvement opportunities, summarizes and effectively communicates research findings, and involves others, as appropriate, to drive change and improvement.

Detailed Responsibilities:

Domain Knowledge:

  • Educates colleagues and clients while serving as a subject matter expert across multiple process and knowledge areas.
  • Researches and provides input and support about industry and company best practices.
  • Ensures the standardization of processes in accordance with Aon Hewitt best practices.
  • Works to identify and implement ideas for improving the domain specific processes and methodologies.
  • Provides feedback on new products, services and projects.
  • Works to support system changes through the change request process both internally and with the client.

Client Relationship Interaction:

  • Gains an understanding of processes and documentation to support client or service transitions and ongoing work.
  • Communicates effectively with the client and internal partners for analysis/resolution of issues or project impacts.
  • Identifies and assess their impact on service delivery in appropriate forums.
  • Leads client interaction and facilitation on client touch points.

Project Execution:

  • Creates detailed functional business requirement specifications and ensures proper testing hand-offs for integration testing.
  • Conducts stakeholder interviews and stakeholder workshops.
  • Monitors the scope throughout the project to ensure the scope is baselined.
  • Ensures that any changes requested to the scope are evaluated for project impact and business need.
  • Provides status reports and communicates changes in process for project assignments.
  • Assists in Quality Assurance (QA) and knowledge management. ē Estimates, schedules, and monitors all work activities related to projects.
  • Identifies issues and drives change for related improvements.

Management:

  • Works with third-party providers (both Aon Hewitt partners and client partners) to ensure seamless process delivery.
  • Leads process improvements for existing processes and supports creation of new processes with emphasis on up/down stream impacts. Ensures that the process flows are complete and within the defined scope for projects.
  • Identifies and resolves escalations or complex issues with strong emphasis on associated patterns, trends, and root cause analysis.
  • Meets aligned Service Level Agreements (SLAs).
  • Guides and supports client delivery for new and existing colleagues.
  • Determines when inquiries are beyond the scope of responsibilities of Aon Hewitt and/or team and escalates as appropriate.
  • Supports the internal and external Change Request process, including scoping and costing.
  • Assists with documentation training of maintenance releases.
  • Supports and oversees global sourcing initiatives.
  • Supports and provides investigation on regulatory and compliance issues (if applicable) and ensures reporting to management.
  • Ensures the service delivery model is being followed by challenging requested custom functionality and offering alternative solutions.
  • Assists in annual Business Continuity preparation events.

Qualifications:
Deep SME in client specific processes and tools.

  • Possesses advanced analytical and technical skills. Works independently with direction from senior team members.
  • Working knowledge and application of Six Sigma or quality improvement methodology.
  • Responds to client requests timely using effective communication skills.
  • Ability to write client business requirement and Standard Operating Procedure (SOP) documents.
  • Ability to properly research changes to systems or processes and problem solve with various stakeholders.
  • Understanding of project methodology.
  • Solid client and function specific knowledge, including best practices and delivery model desired.
  • Understanding of internal and external controls.
  • Advanced understanding of client requirements and provides the ability to advise through consulting.
  • Ability to work under tight deadlines.
  • Identifies and closes gaps in processes and procedures within and across functions.
  • Adheres to internal and external audit requirements for specific clients.
  • Experience with software methodology development processes.
  • Advanced knowledge and ability to use requirements gathering tools.
  • Excels at problem identification and resolution using established practices.

Education & Certification

  • Bachelor's Degree (in a business context preferred) or equivalent work experience required.

Work Experience:

  • 2+ years of professional work experience in Garnishments, Payroll, Human Resources Outsourcing or related field.
  • Experience with project management/implementation work.
  • Knowledge and/or experience with a case management system.

Other Additional Expectations:

  • Requires the ability to interact with others in multiple locations: internally, externally, and globally. This may require flexible hours.
  • Daily contact with clients or third parties regarding project work or to develop the relationship.

All positions require an applicant who has accepted an offer to undergo a background check. The checks run are based on the nature of the position. Background checks may include some or all of the following: SSN/SIN validation, education verification, employment verification, criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test. By applying for a position with Aon Hewitt, you understand that you will be required to undergo a background check should you be made an offer. You also understand that the offer is contingent upon successful completion of the background check and results consistent with Aon Hewitt's employment policies. You will be notified during the hiring process which checks are required by the position.

Aon is committed to a diverse workforce and an Equal Opportunity/Affirmative Action employer (Minorities/Women/Veterans/Disabled)

If interested in this job please send a resume to steven.mostyn@aon.com
7/25/14


 

Payroll Analyst

We are currently recruiting for a Payroll Analyst for a contract opportunity scheduled to begin July 2014. Compensation is $20 - $40 per hour, depending on experience.

Duties:

  • Input and balance payroll in general ledger
  • Process weekly payroll in ADP for over 1000 employees
  • Advise payroll staff concerning payroll policies and the accounting treatment of complex transactions
  • Perform internal audits of various payroll areas and prepare materials for external or internal Auditors
  • Resolve and respond to payroll issues and questions from employees

Requirements:

  • Bachelor's degree (BA/BS) from a four-year college or university in accounting or finance; CPP required
  • In lieu of a BA/BS degree, must have four or more years' related experience
  • Minimum of 6 years of related experience and/or training preferred
  • Experience with ADP and MS Office
  • Ability to effectively respond verbally or in written format to complex inquiries or complaints
  • Ability to present information to an internal group of employees
  • Possess a high level of commitment to customer service, whether co-workers or clients

Contact:

Sarch Antos
Marco & Associates LLC
Office phone +1 312.546.9800
Fax +1 312 546 9801
150 S. Wacker Dr.│Ste. 2050
Chicago, Illinois 60606

Marco is committed to being the firm of choice by uniting high demand accounting and finance professionals with hiring companies for interim projects, consulting or full-time opportunities. Remarkable service and uncompromising talent are the hallmarks on which Marco has built our extraordinary reputation. Marco has singularly focused on organizing our firm around how to best service the needs of our clients and consultants. Our company goal is to be the only firm our clients consider when they need great talent. Our Management Solutions and Financial Search lines of service uniquely position us in the marketplace to achieve this goal.
7/15/14


Payroll Specialist - Canada

GATX offers excellent benefits including a pension and 401(k) matching, medical, dental, vision, and much more!

We are looking to hire a Payroll Specialist for our Canadian Operations. A successful candidate will also be bilingual in French. Please see the description below for more details.

Job Summary:

This position is responsible for all Payroll related tasks and activities which include processing all Canadian salaried and hourly payroll. Responsibilities include but are not limited to working with all federal and provincial governmental agencies, banks, third party vendors and GATX departments. Maintain detailed knowledge of business processes supported by PeopleSoft system, running and balancing tax related reports, running and reviewing interfaces and reports, check reconciliation and questions/inquiries. This position will back-up the Payroll Supervisor position and work with IT Corporate Services team in testing system enhancements or new projects.

Maintains a strong knowledge of payroll processing, tax regulations, PeopleSoft system and interfaces between PeopleSoft and third party vendors. Must be organized, detail oriented and result-oriented since the position manages all payrolls, benefits and projects simultaneously. Strong written and oral communications are necessary as well as being able to make decisions. Must be able to work independently and as part of a team. Required to test projects and system enhancements making sure the userís requirements were met and that the system functionality is intact.

Responsibilities:

  • Process Canadian salaried and hourly union payroll which includes inputting any special one-time earnings, deductions, tax exceptions or any other functions that affect payroll.
  • Write and run reports to review data input and making sure that information on the payroll is correct prior to confirming payroll.
  • Print and seal all checks which are mailed to the employee.
  • Respond to payroll related inquiries from employees or outside organizations.
  • Bank contact for direct deposits, stop payments and inquiries.
  • Responsible for special payroll runs which include annual incentive checks, dividend payments and any other special requests.
  • Responsible for employee data that affect payroll which includes garnishments, general deductions, tax data, direct deposits and other payroll-related permanent data.
  • Update payroll and tax tables in PeopleSoft system.
  • Responsible in writing queries that will help them with payroll processing or if a request comes from the service centers.
  • Responsible for all tax reports each payroll, monthly, year-end processing or special requests.
  • Run tax exception reports provided by PeopleSoft or queries to catch any errors and make any necessary employee adjustments.
  • Main contact for the tax department and will support them with payroll questions or balancing tax reports to payroll reports.
  • Employee contact for tax questions.
  • Responsible for testing year-end reports and review data prior to running information in production.
  • Responsible for running, reviewing and sending all interfaces and reports to third party vendors and other GATX departments.
  • Works with vendor or department contact if there are problems with their reports or interfaces and resolves any issues.
  • Position is also responsible in processing and reviewing general ledger interfaces and check reconciliation in SAP.
  • Will work with benefits on pension audits and with internal audit on payroll audits.
  • Position will be the backup or support for US payroll processing for hourly, salary and pension payroll.
  • Stay abreast of technical and practical industry standards used by PeopleSoft and Payroll standards. Keep informed of tax and payroll regulations. Implement best practices as directed.
  • Support technical team in testing new applications and enhancements to the PeopleSoft system.

Key Competencies:

  • Detail Oriented
  • Results Orientation / Follow-up
  • Planning and Organizing
  • Managing Work
  • Customer Focus
  • Communications
  • Decision Making

Requirements:

  • High School diploma or equivalent required, some college preferred.
  • Strong proficiency in handling Canadian payroll required.
  • Must be able to read and write Canadian French and communicate with French officials and government agencies.
  • Require at least 4 years of payroll, payroll processing or tax-related experience.
  • Must have ability to build quick and effective work rapport with others and strong teambuilding skills.
  • Must have effective organizational and interpersonal skills including written and verbal communication skills.
  • Knowledge of Excel and Word.

Please apply at www.gatx.com or using the link below: https://hire.jobvite.com/j?aj=oWpcZfwg&s=American_Payroll_Association

Equal Opportunity Employer Minorities/Women/Veterans/Disabled
7/14/14


Compensation Analyst

A challenging and exciting opportunity exists at our client that is hiring for a Compensation Analyst role in downtown Chicago. You must have a Bachelorís Degree in Accounting, Finance, Mathematics, Human Resources, or Economics. In this dynamic role, you will administer the compensation programs for both the United States and Canada and develop monthly Human Resources metrics reporting.

The Compensation Analyst job responsibilities include:

  • Recommend and implement new compensation strategies and processes
  • Create models for management regarding potential compensation plan changes
  • Prepare annual budget for Human Resources
  • Manage and administer major compensation programs including short and long term bonuses, incentives and other special reward programs
  • Manage annual wage increase and bonus processes for all North American employees
  • Work closely with HRIS to ensure that job grades, codes, etc. are properly upgraded and maintained
  • Ensure compliance of all compensation programs with federal and state regulations

Qualifications include the following:

  • Bachelorís Degree in Accounting, Finance, Human Resources, Economics, or Mathematics
  • Three to ten years of experience in compensation program administration
  • Experience with executive compensation programs
  • Experience reporting payroll and HRIS systems
  • Experience with Ceridian and/or Success Factors a plus
  • Strong Microsoft Excel and Word skills and Visio is a plus

Below are some of the great benefits of working with the company that has this exciting opportunity:

  • 100% paid medical benefits
  • 5% 401K match
  • 90% tuition reimbursement

If you are interested in this Compensation Analyst job in Chicago, IL, then send your resume in the Microsoft Word format directly to Maurie.richie@parkerlynch.com.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled
7/14/14


 

Updated
08/31/2014

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