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                                   CHICAGO CHAPTER of the AMERICAN PAYROLL ASSOCIATION

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Chicago Chapter
of the
American Payroll
Association

4740 N Cumberland
# 355
Chicago, IL 60656
(773) 631-8480

chicago_chapter_apa
@hotmail.com

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Job Opportunities

Looking for a change of scenery? Here are some employment opportunities worth considering.

To place a job posting on this page, send a Microsoft Word file with the job description in an e-mail to chicago_chapter_apa@hotmail.com.  Postings remain on the site for 60 days and are then removed unless we are notified ahead of time.


Click on the following links for Job Opportunities


Payroll Administrator

Our client is hiring for a Payroll Administrator role in Westmont, Illinois in a growing company. You must have a Bachelorís Degree with at least three years of payroll experience. This position will report to the Payroll Manager.

The Payroll Administrator Job responsibilities include:

  • Process payroll of multi-state weekly and bi-weekly union and non-union employees
  • Payroll processing for approximately 20,000 employees
  • Auditing of time and attendance
  • Employment verifications
  • Understanding multi-state payroll tax implications
  • Understanding of federal, state and local wage laws, garnishments, and overtime

Qualifications include the following:

  • Bachelorís Degree
  • Experience with Kronos and ADP eTime
  • Experience with ADP EV5
  • Good Excel skills
  • Multi-state experience

Below are some of the great benefits of working with the company that has this exciting opportunity:

  • Growing company
  • Visible position

If you are interested in this Payroll Administrator Job in Westmont, Illinois, then send your resume in the Microsoft Word format directly to Maurie.richie@parkerlynch.com. Please visit our website at www.parkerlynch.com to see other opportunities that are available at Parker & Lynch.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled
8/6/14


Human Resources Representative

Position Type: Full-time; Non-exempt
Salary Range: $40,000 - $50,000 depending upon qualifications
Date Posted: August 4, 2014

Position Summary

Performs recordkeeping and auditing of the processing and maintenance of payroll records. Maintains the integrity of payroll operations and wage records and performs the complete payroll cycle. This position is integral to ensuring accurate paychecks are received by all employees. Must maintain a high level of professionalism and confidentiality.

Significant Job Duties:

  • Enter all changes to employee data in the payroll system such as new hires, terminations, pay rates, withholding, deductions, etc.
  • Initializes each payroll batch, reviews all work hours and runs all overtime calculations.
  • Audits payroll register to ensure any changes made to employee rates, insurance deductions, withholding, etc. have been entered accurately and processed correctly before payroll is finalized.
  • Enters all one-time deduction overrides into the payroll system on a per pay period basis.
  • Processes special payroll runs such as year-end bonus.
  • Runs all monthly/annual accruals and records all paid time off.
  • Prepares manual payroll checks as required in case of payroll errors.
  • Responsible for some benefit administration such as FMLA, COBRA and on-boarding of new employees.

Qualifications

  • 3+ years of payroll processing experience
  • CPP preferred
  • Ability to treat sensitive information in a confidential manner
  • Ability to work with minimum supervision and oversight
  • Strong organizational skills
  • Accurate data entry skills
  • Excellent oral and written communication skills
  • Advanced knowledge of Microsoft Excel

To apply, please send a resume and cover letter to: Jeremy Kulik - jkulik@enengineering.com

EN Engineering, LLC
28100 Torch Parkway
Warrenville, IL 60555
8/6/14


Payroll Manager and HR Assistant

Position Summary:

Performs operations of the Payroll Department involved in the processing of time and earnings records of all employees, resulting in the semi-monthly distribution of payroll checks. Executes all payroll functions for all ESMC employees. Prepares various payroll and benefit reports.

Job Specifications:

Primary Functions:

  • Oversee the payroll processing system, from input at the site level to final approval and submission to the payroll company. When necessary, create new procedures and train the appropriate personnel to implement them correctly.
  • Maintains the procedures in connection with the preparation of payrolls; check distribution; federal, state, and local reporting requirements; and other related functions.
  • Reconcile bills and the payroll ledger with accounting - Including all 401(k) submissions, payroll vendors, and profit sharing contributions.
  • Ensure that deductions in the payroll processing system are correct and are regularly reconciled. Make individual arrangement with employees to make corrections.
  • Responsible for the maintenance of all records in connection with payments for third party vendors when required by subpoena or other legal documentation.
  • Provide HR Assistant with regular updates on employee changes, including new hires, terminations.
  • Verify employment and income for various agencies that require personal information from our employees. In all cases except where court documents are presented, signed releases are required before releasing information.
  • Provide reports on payroll-related information to the program managers and executives using both the reporting tools available and Microsoft Excel/Access.
  • Provide the highest level of payroll-related customer service possible for all employees and managers by being proactive and responsive.
  • Provide payroll reports and required documentation for audits: 401(K), agency, program, workerís compensation.
  • Provide documentation to appropriate parties regarding unemployment claims and hearings.
  • Site Visits.
  • Approve and write hire letters.
  • Perform Payroll-related trainings for staff as required.
  • All other duties as assigned.

Secondary Functions

  • Enroll employees into the benefits plans they select, and terminate employees whose employment has ended. This involves tracking employees by hire date, entering information into COBRA, and changing their deductions as needed.
  • Track employees who go on leave, as well as their co-payments. If necessary, terminate their benefits and enroll them into COBRA.
  • Disseminate benefits information to new hires at Orientation as needed.
  • Provide the highest level of benefits-related customer service possible for all employees and managers by being proactive and responsive.

Educational Qualification Requirements:

  • Minimum Education: Bachelorís Degree or equivalent years of experience
  • Minimum Experience: 2-4 Years payroll

Experience Required:

  • 2-4 years of payroll experience
  • Paylocity payroll systems a plus
  • Expert in all aspects Microsoft Excel

Skills/Abilities:

  • Excellent computer skills, including Word and Excel in a Microsoft Windows environment
  • Team player
  • Must have the ability to work well with all levels of the organization
  • Excellent verbal and written communication skills
  • Excellent organization
  • Ability to multi-task in a high stress environment
  • Ability to interact with diverse personalities
  • Must have the ability to work well with clients, all levels of the organization, other agencies and funding source personnel
  • Must have the ability to manage multiple projects
  • Must be well organized, highly detailed oriented and accuracy driven
  • Excellent interpersonal, organizational and supervisory skills
  • Demonstrates initiative and motivation
  • Demonstrates the ability to conceptualize and articulate program outcomes
  • Must be comfortable with strict deadlines.

If interested in this position please send a resume to jobs@eastersealschicago.org
7/29/14


Payroll Specialist

Full-Time for Presbyterian Homes Westminster Place located in Evanston, IL

Performing data-entry and timecard reconciliation, the professional we select will process bi-weekly payroll for 1,300 employees, and distribute paychecks and reports to department managers.

Additional duties include:

  • Remitting payroll taxes and preparing monthly, quarterly, and yearly payroll statements.
  • Reviewing, analyzing, and auditing information required to process bi-weekly payroll.
  • Collaborating with Human Resources to update employee demographic and payroll information.
  • Working with payroll software vendor to ensure that payroll processing complies with IRS/regulatory changes.
  • Updating payroll/time collection programs according to corporate changes.
  • Importing time-collection file into payroll system, and subsequent balancing.
  • Producing paychecks and advices for regular and special payrolls.
  • Preparing, auditing, and reviewing regulatory IRS reports, including W2s and quarterly 941 filings.
  • Processing garnishments, including child support, tax levies, and student loans.
  • Reconciling 403 (b) pension calculations.
  • Researching, analyzing, and resolving payroll-related problems and questions.
  • Demonstrating awareness of corporate compliance policies, including those related to confidentiality and security of information.

Credentials:

  • Five or more years of payroll processing experience, including time-card management, and payroll check processing.
  • Associate's degree or equivalent business experience.
  • Ability to process information for payroll in an electronic environment.
  • Proficiency with Microsoft Office applications.
  • Excellent communication and problem-solving abilities.
  • Willingness and ability to remain current with changes/trends in payroll processing, computer updates, and governmental changes.
  • Proficiency with Kronos Workforce payroll and time-collection software preferred.

Our commitment to our residents' well-being begins with an unwavering commitment to our own team members. To this end, we will reward your contributions with health/dental/vision insurance, and a 403(b) retirement plan.

For prompt consideration, please visit/apply online at: www.PresbyterianHomes.Jobs (search by category "Accounting")

We are an equal opportunity employer and promote diversity in the workplace.
7/24/14


PeopleSoft Payroll Delivery Analyst

Lincolnshire IL 052358 Full-time
Illinois-Lincolnshire Texas-The Woodlands

HR Outsourcing Services Description

The Payroll Analyst supports ongoing delivery to clients through issue resolution and process improvement, Change Requests, standardizing processes to promote achievement of Service Levels and Key Performance Indicators, and by serving as a subject matter expert for various tools. This role compiles and analyzes data from various sources to understand issues and/or identify process improvement opportunities, summarizes and effectively communicates research findings, and involves others, as appropriate, to drive change and improvement.

Detailed Responsibilities:

Domain Knowledge:

  • Educates colleagues and clients while serving as a subject matter expert across multiple process and knowledge areas.
  • Researches and provides input and support about industry and company best practices.
  • Ensures the standardization of processes in accordance with Aon Hewitt best practices.
  • Works to identify and implement ideas for improving the domain specific processes and methodologies.
  • Provides feedback on new products, services and projects.
  • Works to support system changes through the change request process both internally and with the client.

Client Relationship Interaction:

  • Gains an understanding of processes and documentation to support client or service transitions and ongoing work.
  • Communicates effectively with the client and internal partners for analysis/resolution of issues or project impacts.
  • Identifies and assess their impact on service delivery in appropriate forums.
  • Leads client interaction and facilitation on client touch points.

Project Execution:

  • Creates detailed functional business requirement specifications and ensures proper testing hand-offs for integration testing.
  • Conducts stakeholder interviews and stakeholder workshops.
  • Monitors the scope throughout the project to ensure the scope is baselined.
  • Ensures that any changes requested to the scope are evaluated for project impact and business need.
  • Provides status reports and communicates changes in process for project assignments.
  • Assists in Quality Assurance (QA) and knowledge management. ē Estimates, schedules, and monitors all work activities related to projects.
  • Identifies issues and drives change for related improvements.

Management:

  • Works with third-party providers (both Aon Hewitt partners and client partners) to ensure seamless process delivery.
  • Leads process improvements for existing processes and supports creation of new processes with emphasis on up/down stream impacts. Ensures that the process flows are complete and within the defined scope for projects.
  • Identifies and resolves escalations or complex issues with strong emphasis on associated patterns, trends, and root cause analysis.
  • Meets aligned Service Level Agreements (SLAs).
  • Guides and supports client delivery for new and existing colleagues.
  • Determines when inquiries are beyond the scope of responsibilities of Aon Hewitt and/or team and escalates as appropriate.
  • Supports the internal and external Change Request process, including scoping and costing.
  • Assists with documentation training of maintenance releases.
  • Supports and oversees global sourcing initiatives.
  • Supports and provides investigation on regulatory and compliance issues (if applicable) and ensures reporting to management.
  • Ensures the service delivery model is being followed by challenging requested custom functionality and offering alternative solutions.
  • Assists in annual Business Continuity preparation events.

Qualifications:
Deep SME in client specific processes and tools.

  • Possesses advanced analytical and technical skills. Works independently with direction from senior team members.
  • Working knowledge and application of Six Sigma or quality improvement methodology.
  • Responds to client requests timely using effective communication skills.
  • Ability to write client business requirement and Standard Operating Procedure (SOP) documents.
  • Ability to properly research changes to systems or processes and problem solve with various stakeholders.
  • Understanding of project methodology.
  • Solid client and function specific knowledge, including best practices and delivery model desired.
  • Understanding of internal and external controls.
  • Advanced understanding of client requirements and provides the ability to advise through consulting.
  • Ability to work under tight deadlines.
  • Identifies and closes gaps in processes and procedures within and across functions.
  • Adheres to internal and external audit requirements for specific clients.
  • Experience with software methodology development processes.
  • Advanced knowledge and ability to use requirements gathering tools.
  • Excels at problem identification and resolution using established practices.

Education & Certification

  • Bachelor's Degree (in a business context preferred) or equivalent work experience required.

Work Experience:

  • 2+ years of professional work experience in Garnishments, Payroll, Human Resources Outsourcing or related field.
  • Experience with project management/implementation work.
  • Knowledge and/or experience with a case management system.

Other Additional Expectations:

  • Requires the ability to interact with others in multiple locations: internally, externally, and globally. This may require flexible hours.
  • Daily contact with clients or third parties regarding project work or to develop the relationship.

All positions require an applicant who has accepted an offer to undergo a background check. The checks run are based on the nature of the position. Background checks may include some or all of the following: SSN/SIN validation, education verification, employment verification, criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test. By applying for a position with Aon Hewitt, you understand that you will be required to undergo a background check should you be made an offer. You also understand that the offer is contingent upon successful completion of the background check and results consistent with Aon Hewitt's employment policies. You will be notified during the hiring process which checks are required by the position.

Aon is committed to a diverse workforce and an Equal Opportunity/Affirmative Action employer (Minorities/Women/Veterans/Disabled)

If interested in this job please send a resume to steven.mostyn@aon.com
7/25/14


 

Payroll Analyst

We are currently recruiting for a Payroll Analyst for a contract opportunity scheduled to begin July 2014. Compensation is $20 - $40 per hour, depending on experience.

Duties:

  • Input and balance payroll in general ledger
  • Process weekly payroll in ADP for over 1000 employees
  • Advise payroll staff concerning payroll policies and the accounting treatment of complex transactions
  • Perform internal audits of various payroll areas and prepare materials for external or internal Auditors
  • Resolve and respond to payroll issues and questions from employees

Requirements:

  • Bachelor's degree (BA/BS) from a four-year college or university in accounting or finance; CPP required
  • In lieu of a BA/BS degree, must have four or more years' related experience
  • Minimum of 6 years of related experience and/or training preferred
  • Experience with ADP and MS Office
  • Ability to effectively respond verbally or in written format to complex inquiries or complaints
  • Ability to present information to an internal group of employees
  • Possess a high level of commitment to customer service, whether co-workers or clients

Contact:

Sarch Antos
Marco & Associates LLC
Office phone +1 312.546.9800
Fax +1 312 546 9801
150 S. Wacker Dr.│Ste. 2050
Chicago, Illinois 60606

Marco is committed to being the firm of choice by uniting high demand accounting and finance professionals with hiring companies for interim projects, consulting or full-time opportunities. Remarkable service and uncompromising talent are the hallmarks on which Marco has built our extraordinary reputation. Marco has singularly focused on organizing our firm around how to best service the needs of our clients and consultants. Our company goal is to be the only firm our clients consider when they need great talent. Our Management Solutions and Financial Search lines of service uniquely position us in the marketplace to achieve this goal.
7/15/14


Payroll Specialist - Canada

GATX offers excellent benefits including a pension and 401(k) matching, medical, dental, vision, and much more!

We are looking to hire a Payroll Specialist for our Canadian Operations. A successful candidate will also be bilingual in French. Please see the description below for more details.

Job Summary:

This position is responsible for all Payroll related tasks and activities which include processing all Canadian salaried and hourly payroll. Responsibilities include but are not limited to working with all federal and provincial governmental agencies, banks, third party vendors and GATX departments. Maintain detailed knowledge of business processes supported by PeopleSoft system, running and balancing tax related reports, running and reviewing interfaces and reports, check reconciliation and questions/inquiries. This position will back-up the Payroll Supervisor position and work with IT Corporate Services team in testing system enhancements or new projects.

Maintains a strong knowledge of payroll processing, tax regulations, PeopleSoft system and interfaces between PeopleSoft and third party vendors. Must be organized, detail oriented and result-oriented since the position manages all payrolls, benefits and projects simultaneously. Strong written and oral communications are necessary as well as being able to make decisions. Must be able to work independently and as part of a team. Required to test projects and system enhancements making sure the userís requirements were met and that the system functionality is intact.

Responsibilities:

  • Process Canadian salaried and hourly union payroll which includes inputting any special one-time earnings, deductions, tax exceptions or any other functions that affect payroll.
  • Write and run reports to review data input and making sure that information on the payroll is correct prior to confirming payroll.
  • Print and seal all checks which are mailed to the employee.
  • Respond to payroll related inquiries from employees or outside organizations.
  • Bank contact for direct deposits, stop payments and inquiries.
  • Responsible for special payroll runs which include annual incentive checks, dividend payments and any other special requests.
  • Responsible for employee data that affect payroll which includes garnishments, general deductions, tax data, direct deposits and other payroll-related permanent data.
  • Update payroll and tax tables in PeopleSoft system.
  • Responsible in writing queries that will help them with payroll processing or if a request comes from the service centers.
  • Responsible for all tax reports each payroll, monthly, year-end processing or special requests.
  • Run tax exception reports provided by PeopleSoft or queries to catch any errors and make any necessary employee adjustments.
  • Main contact for the tax department and will support them with payroll questions or balancing tax reports to payroll reports.
  • Employee contact for tax questions.
  • Responsible for testing year-end reports and review data prior to running information in production.
  • Responsible for running, reviewing and sending all interfaces and reports to third party vendors and other GATX departments.
  • Works with vendor or department contact if there are problems with their reports or interfaces and resolves any issues.
  • Position is also responsible in processing and reviewing general ledger interfaces and check reconciliation in SAP.
  • Will work with benefits on pension audits and with internal audit on payroll audits.
  • Position will be the backup or support for US payroll processing for hourly, salary and pension payroll.
  • Stay abreast of technical and practical industry standards used by PeopleSoft and Payroll standards. Keep informed of tax and payroll regulations. Implement best practices as directed.
  • Support technical team in testing new applications and enhancements to the PeopleSoft system.

Key Competencies:

  • Detail Oriented
  • Results Orientation / Follow-up
  • Planning and Organizing
  • Managing Work
  • Customer Focus
  • Communications
  • Decision Making

Requirements:

  • High School diploma or equivalent required, some college preferred.
  • Strong proficiency in handling Canadian payroll required.
  • Must be able to read and write Canadian French and communicate with French officials and government agencies.
  • Require at least 4 years of payroll, payroll processing or tax-related experience.
  • Must have ability to build quick and effective work rapport with others and strong teambuilding skills.
  • Must have effective organizational and interpersonal skills including written and verbal communication skills.
  • Knowledge of Excel and Word.

Please apply at www.gatx.com or using the link below: https://hire.jobvite.com/j?aj=oWpcZfwg&s=American_Payroll_Association

Equal Opportunity Employer Minorities/Women/Veterans/Disabled
7/14/14


Compensation Analyst

A challenging and exciting opportunity exists at our client that is hiring for a Compensation Analyst role in downtown Chicago. You must have a Bachelorís Degree in Accounting, Finance, Mathematics, Human Resources, or Economics. In this dynamic role, you will administer the compensation programs for both the United States and Canada and develop monthly Human Resources metrics reporting.

The Compensation Analyst job responsibilities include:

  • Recommend and implement new compensation strategies and processes
  • Create models for management regarding potential compensation plan changes
  • Prepare annual budget for Human Resources
  • Manage and administer major compensation programs including short and long term bonuses, incentives and other special reward programs
  • Manage annual wage increase and bonus processes for all North American employees
  • Work closely with HRIS to ensure that job grades, codes, etc. are properly upgraded and maintained
  • Ensure compliance of all compensation programs with federal and state regulations

Qualifications include the following:

  • Bachelorís Degree in Accounting, Finance, Human Resources, Economics, or Mathematics
  • Three to ten years of experience in compensation program administration
  • Experience with executive compensation programs
  • Experience reporting payroll and HRIS systems
  • Experience with Ceridian and/or Success Factors a plus
  • Strong Microsoft Excel and Word skills and Visio is a plus

Below are some of the great benefits of working with the company that has this exciting opportunity:

  • 100% paid medical benefits
  • 5% 401K match
  • 90% tuition reimbursement

If you are interested in this Compensation Analyst job in Chicago, IL, then send your resume in the Microsoft Word format directly to Maurie.richie@parkerlynch.com.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled
7/14/14


U.S. Payroll Product Manager

Fusion HCM Development, Payroll & Localization.

We are seeking an experienced and motivated Product Manager to help us look after the statutory compliance of the Fusion and Oracle E-Business Suite Payroll products for the United States of America.

Department Description:

Fusion HCM Development, Payroll & Localization: Paying people accurately and on time, every time.

Our department develops and maintains the Oracle Fusion Global Payroll product. Oracle Fusion Global Payroll is a high-performance, graphical, rules-based payroll management system that is designed to keep pace with the changing needs of modern enterprises in order to reduce set-up costs, administrative, and processing time. This payroll solution operates globally and consistently in every country supported by Oracle, using a highly scalable processing engine designed to make use of the features of the Oracle database for parallel processing, resulting in optimal performance. In countries with payroll extensions delivered and supported by Oracle, Fusion Global Payroll delivers the payroll, tax reporting and regulatory rules required to accurately process payroll and remain in compliance. Our team of highly skilled global analysts constantly monitor legislative changes and Oracle delivers these updates to the Oracle Fusion Global Payroll product and supported country extensions. Oracle Fusion Human Resources and Payroll supports payroll operations in over 200 countries and localities.

Position Overview:

The Fusion and Oracle E-Business Suite Payroll products are used daily by a large number of organizations in the U.S. Our customers rely on these products to pay many thousands of employees on time and without issues. They trust Oracle to keep these products compliant with legislative and business requirements. If you are up to the challenge to excel in statutory compliance and provide the best possible U.S. Payroll products to our customers, this role may be for you.

Job Responsibilities: The vacancy we have is for a Product Manager who will support the Fusion and Oracle E-Business Suite U.S. payroll products by:

  • monitoring legislative changes in the U.S. payroll area;
  • providing a heads-up to Development (and other stakeholders) on potential forthcoming legislative changes;
  • gathering legislative requirements;
  • confirming requirements with authorities and customers if necessary;
  • documenting requirements for Development;
  • reviewing functional designs;
  • working with QA to provide test cases if necessary and ensure proper testing of the Fusion and Oracle E-Business Suite U.S. payroll products;
  • reviewing release notes from Development;
  • working with Information Development to review product documentation and training materials;
  • supporting the rollout of new functionality;
  • working with Development, Support and customers to resolve legislative bugs and issues.

Candidate Profile:

Top 3 skill sets in the ideal candidate:

  1. Excellent knowledge of U.S. statutory payroll processing and reporting requirements;
  2. Experience with processing U.S. payrolls;
  3. Analytical skills to translate complex statutory requirements into clearly articulated software requirements. In addition, membership with the American Payroll Association (APA) is desired.

***All Qualifications Preferred***

Location: Anywhere in the United States of America (but preferably in Redwood Shores/HQ or Washington, DC area)

Process:

Prior to any consideration for this opportunity, Oracle requires that you complete the following 3-step process:

  1. Logon to https://irecruitment.oracle.com and create a user profile
  2. Keyword search: IRC2453529
  3. Apply for the role Recruiter: Debbie de Haas (may also email resume directly) Debbie.de.haas@oracle.com 

As part of Oracle's standard employment process, candidates will undergo a complete background check prior to an offer being extended. These background checks are conducted by a professional third party firm at no charge to the applicant and include: prior employment verification, education verification, social security trace, criminal background check and motor vehicles records (where required for position).

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.
07/02/14


Accounting Administrator

We are seeking an Accounting Administrator who can deliver superior support! If you enjoy a diverse range of responsibilities and can provide assistance to an entire department in a timely manner, consider this opportunity! This position is available in our Chicago office.

A Day in the Life: of an Accounting Administrator is all about providing support wherever it is needed within Talent Partnersí Finance and Accounting department.

Key responsibilities include:

  • Manage Workerís Compensation Claims and prepare annual forecasts, accrual analysis and monthly reporting
  • Complete daily payroll balancing for general operations
  • Prepare biweekly new hire reports
  • Assist in general reporting needs
  • Assist General Accounting group with line of business and miscellaneous client billings
  • Participate in monthly financial close process by ensuring vendor payables and expenses are recorded properly based on GAAP
  • Prepare and input journal entries as needed
  • Prepare bank reconciliations on a monthly basis
  • Complete various balance sheet and income statement account reconciliations
  • Provide analytical and investigative support to members of the Accounting department as requested
  • Participate in process efficiency and cost saving departmental initiatives

Our Must Haves: our team members and our clients are the cream of the crop. You must be too. That meansÖ

  • Life-long learner with a Bachelorís degree or equivalent life lessons and professional work experience gained in the world of Accounting
  • Having some knowledge and prior experience in an Accounts Payable or Billing role
  • Being proficient with Microsoft Excel, Access and Word. Adapts easily to legacy financial systems
  • Being an excellent verbal and written communicator
  • Striving to be reliable and organized with close attention to details and problem solve
  • Being able to work independently with a high level of energy and initiative
  • Being able to cultivate strong relationships and generate a spirit of cooperation as a star team player

Join Us:

We are the industry leader working with top advertising agencies, advertisers and national and international brands to develop their TV, radio, print, new media and mobile campaigns. We support our clients across an entire spectrum including talent payroll and consultation, production and traffic management. We are 50 years young and growing with offices in really cool markets like New York City, Chicago, Los Angeles and London.

Ready to get started? Send your resume to resumes@talentpartners.com
07/02/14


Payroll Specialist

Our client has an immediate opening for an experienced Payroll Specialist. This is an excellent opportunity for someone that has 3-6 years experience processing, resolving and issuing multi-state payroll and who is looking to grow with a medium sized firm.

Responsibilities include:

  • Responsible for the day-to-day payroll ensuring the processing of timely and accurate payroll
  • Processing multi-state payroll up to 500-1000 employees
  • Verify all payroll entries including deductions, earnings and changes
  • Enter, review and reconcile payroll data and resolve any discrepancies as necessary
  • Organize and verify any additional data for final payroll runs prior to processing of W-2s, and process W-2 corrections as appropriate
  • Work with line mangers regarding inquiries, issues and procedures affecting payroll and HR
  • Create and run reports as requested by internal and external contacts (Pension, 401k, Workers Comp, audits, etc)
  • Knowledge of all Federal, State and Local tax accounts is required
  • Miscellaneous special projects or additional tasks as assigned

Requirements:

  • 3 - 5 years of payroll experience
  • 1 - 3 years of recent ADP, Cerdian, UltiPro and Kronos
  • Proficient in Microsoft Office (Excel, Word, PowerPoint, Access, etc.)
  • Strong attention to detail
  • Ability to maintain confidentiality

How to Apply: Is this you? Do you qualify? What are you waiting for? Apply today by visiting www.addisongroup.com

Why Choose Addison Group? A leading provider of professional staffing and search services, Addison Group distinguishes itself through exceptional delivery, specialized knowledge and strong relationships. Addison enables ideal connections between talented professionals and dynamic businesses. National practice areas include Administrative & HR; Engineering; Finance & Accounting Contract; Finance & Accounting Executive Search; Financial Services; Healthcare and Information Technology. Addison is an Inaveroís 2012 Best of Staffing winner for both Client and Candidate service.
07/02/14


Payroll Specialist - Northern Suburbs

Our client located in the Norther suburbs has an immediate opening for an experienced Payroll Specialist. This is an excellent opportunity for someone that has 1-3 years experience processing, resolving and issuing multi-state payroll and who is looking to grow with a medium sized firm.

Responsibilities include:

  • Responsible for the day-to-day payroll ensuring the processing of timely and accurate payroll
  • Processing multi-state payroll up to 500-1000 employees
  • Verify all payroll entries including deductions, earnings and changes
  • Enter, review and reconcile payroll data and resolve any discrepancies as necessary
  • Organize and verify any additional data for final payroll runs prior to processing of W-2s, and process W-2 corrections as appropriate
  • Work with line mangers regarding inquiries, issues and procedures affecting payroll and HR
  • Create and run reports as requested by internal and external contacts (Pension, 401k, Workers Comp, audits, etc)
  • Knowledge of all Federal, State and Local tax accounts is required
  • Miscellaneous special projects or additional tasks as assigned

Requirements:

  • 3 - 5 years of payroll experience
  • 1 - 3 years of recent ADP (PCPW) experience required and Kronos experience is a plus
  • Proficient in Microsoft Office (Excel, Word, PowerPoint, Access, etc.)
  • Strong attention to detail
  • Ability to maintain confidentiality

How to Apply: Is this you? Do you qualify? What are you waiting for? Apply today by visiting www.addisongroup.com

Why Choose Addison Group? A leading provider of professional staffing and search services, Addison Group distinguishes itself through exceptional delivery, specialized knowledge and strong relationships. Addison enables ideal connections between talented professionals and dynamic businesses. National practice areas include Administrative & HR; Engineering; Finance & Accounting Contract; Finance & Accounting Executive Search; Financial Services; Healthcare and Information Technology. Addison is an Inaveroís 2012 Best of Staffing winner for both Client and Candidate service.
07/02/14


Payroll Specialist - Western Suburbs

Our client located in the Western suburbs has an immediate opening for an experienced Payroll Specialist. This is an excellent opportunity for someone that has 1-3 years experience processing, resolving and issuing multi-state payroll and who is looking to grow with a medium sized firm.

Responsibilities include:

  • Responsible for the day-to-day payroll ensuring the processing of timely and accurate payroll
  • Processing multi-state payroll up to 500-1000 employees
  • Verify all payroll entries including deductions, earnings and changes
  • Enter, review and reconcile payroll data and resolve any discrepancies as necessary
  • Organize and verify any additional data for final payroll runs prior to processing of W-2s, and process W-2 corrections as appropriate
  • Work with line mangers regarding inquiries, issues and procedures affecting payroll and HR
  • Create and run reports as requested by internal and external contacts (Pension, 401k, Workers Comp, audits, etc)
  • Knowledge of all Federal, State and Local tax accounts is required
  • Miscellaneous special projects or additional tasks as assigned

Requirements:

  • 3 - 5 years of payroll experience
  • 1 - 3 years of recent ADP (PCPW) experience required and Kronos experience is a plus
  • Proficient in Microsoft Office (Excel, Word, PowerPoint, Access, etc.)
  • Strong attention to detail
  • Ability to maintain confidentiality

How to Apply: Is this you? Do you qualify? What are you waiting for? Apply today by visiting www.addisongroup.com

Why Choose Addison Group? A leading provider of professional staffing and search services, Addison Group distinguishes itself through exceptional delivery, specialized knowledge and strong relationships. Addison enables ideal connections between talented professionals and dynamic businesses. National practice areas include Administrative & HR; Engineering; Finance & Accounting Contract; Finance & Accounting Executive Search; Financial Services; Healthcare and Information Technology. Addison is an Inaveroís 2012 Best of Staffing winner for both Client and Candidate service.
07/02/14


Payroll Manager

Individual will be responsible for the payroll production process and staff, which includes accurate payments to employees, compiling payroll information, reporting, and maintaining employee records. Oversee garnishment processing and reconciling of federal, state and local taxes. Assist with developing and maintaining good internal controls and compliance around payroll and individual audits. Serve as the primary contact for the business on IT projects. Individual responsible for coaching and developing a high performing staff capable of handling growth to 1,200 stores, 32,000+ employees.

Use your skills, experience & talents to be part of something BEAUTIFUL! As a PAYROLL MANAGER you will perform the following essential functionsÖÖ.

  • Maintains payroll information by designing systems; managing the collection, calculation, and entering of data.
  • Pays employees by managing the production and issuance of paychecks or electronic transfers to bank accounts.
  • Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
  • Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and garnishments.
  • Balances the payroll accounts by resolving payroll discrepancies.
  • Provides payroll information by answering questions and requests.
  • Maintains payroll guidelines by writing and updating policies and procedures.
  • Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
  • Provide project based direction to IT and business professionals engaged to deliver projects within agreed upon timeframe.
  • Prepare business requirements and test scenarios to ensure smooth and successful IT project implementations.
  • Builds employee confidence and protects payroll operations by keeping information confidential.
  • Completes operational requirements by scheduling and assigning employees; following up on work results.
  • Oversees payroll staff by recruiting, selecting, orienting, and training employees.
  • Responsible for leading and managing a growing payroll team in the areas of policy & process development and accountability, performance, and mentoring.
  • Contributes to team effort by accomplishing related results and special projects as assigned.

Job Requirements:

  • SAP payroll experience Preferred ē Proven SAP implementation preferred
  • Retail payroll experience a plus
  • Managing people, processes and systems
  • Developing standards for the payroll department
  • Strong Financial skills and Accounting knowledge
  • Bachelorís degree in a business discipline such as accounting or finance or a minimum demonstrated work experience of 10+ years in payroll management, CPP designation preferred
  • Demonstrated project management planning/execution skills with a record of leading projects to obtain tangible business results
  • Knowledge of payroll rules and regulations required
  • Willingness to work in a team environment required
  • Self-motivated and independent problem solving ability required
  • ADP, Kronos and SAP experience desired
  • Proven written, verbal communication and interpersonal skills
  • Ability to maintain the confidentiality of sensitive information required
  • Ability to manage multiple tasks with frequent interruptions required
  • Computer skills, including word processing, spreadsheet and database within a Windows environment
  • Large multi-Corporate, multi-State Payroll experience
  • Detailed knowledge of end-to-end Payroll processes
  • Ability to accumulate, analyze and present Payroll Dept performance metrics
  • Apply a Root Cause Analysis perspective to issue solution

Interested candidates may apply online at: www.ulta.com/careers or email mcastrogiovani@ulta.com
07/02/14


Payroll Analyst

Marco Financial Searchís client, a company in the Real Estate industry, is currently recruiting for a Payroll Analyst to work on a full-time, permanent basis.

Duties:

  • Input and balance payroll in general ledger
  • Process weekly payroll in ADP for over 1000 employees
  • Advise payroll staff concerning payroll policies and the accounting treatment of complex transactions
  • Perform internal audits of various payroll areas and prepare materials for external or internal Auditors
  • Resolve and respond to payroll issues and questions from employees
  • Prepare W2s and assist in year end process

Requirements:

  • Bachelor's degree (BA/BS) from a four-year college or university in accounting or finance; CPP required
  • In lieu of a BA/BS degree, must have four or more years' related experience
  • Minimum of 6 years of related experience and/or training preferred
  • Experience with ADP and MS Office
  • Ability to effectively respond verbally or in written format to complex inquiries or complaints
  • Ability to present information to an internal group of employees
  • Possess a high level of commitment to customer service, whether co-workers or clients

For more information on this position or to apply, please go to our website, http://marcofinancial.com/jobs/payroll-analyst-chicago-il-60606/ 
07/02/14


Payroll Specialist

Our company has an immediate opening for an experienced Payroll Specialist. This is an excellent opportunity for someone that has 3-5 years of experience processing, resolving and issuing multi-state payroll with a medium sized firm.

Responsibilities include:

  • Responsible for the day-to-day payroll function, ensuring timely and accurate processing of bi-weekly, multi-state payroll for 400 Ė 500 employees (non-union)
  • erify all payroll entries and adjustments including deductions, earnings and changes in pay rates, etc.
  • Enter, review and reconcile payroll data and resolve any discrepancies as necessary
  • Organize and verify any additional data for final payroll runs prior to processing of W-2s, and process W-2 corrections as appropriate
  • Work with line mangers regarding inquiries and procedures affecting payroll
  • Create and run reports as requested by internal and external contacts
  • Knowledge of all Federal, State and Local tax regulations is required
  • Miscellaneous special projects or additional tasks as assigned

Requirements:

  • 3 - 5 years of payroll experience
  • Experience with Paycom and/or Ceridian is a plus
  • Proficient in Microsoft Office products, particularly Excel. Strong attention to detail
  • Ability to maintain confidentiality

For consideration, please email your resume including salary requirements to: HRMgr@namcoentertainment.com
06/25/14


Payroll Director

Marco Financial Searchís client is seeking a Payroll Director to join their growing organization. This person will manage a team of 8-10 payroll professionals.

Responsibilities

Payroll Processing Tasks:

  • Coordinate distribution of payroll files on weekly basis, to include the Payroll Transmittal Report and txt files
  • Coordinate the process of payroll files based on location and office assignment
  • Audit and comply with payroll processing to ensure taxes are being withheld according to state and federal regulations
  • Manage process all payroll related files using payroll systems, to include, but not limited to: off cycle checks, reversals and void of checks, re-issue checks, weekly payroll, and other tasks related to payroll
  • Coordinate the maintenance and writing of Standard Operating Procedures based on payroll processing tasks
  • Process weekly audits on social security, taxes, local taxes and missing address in payroll system
  • Process social security merges and tax merges based on requirements
  • Assist with, as requested by Payroll Tax Manager, Year-End functions such as Tax Reconciliation, Tax Preparation, W-2 preparation, and other tasks
  • Coordinate and maintain the processing of multi-state offices and the assignment of work order numbers to ensure appropriate local and state taxes
  • Coordinate and maintain all Corporate Payroll Processing to include, but not limited to: terminations, new hire paperwork, GTL assignment, GL splits, weekly audits, tax forms, direct deposit forms, and other tasks related to processing corporate payroll
  • Coordinate system updates and changes with support team
  • Manage, process and mail all yearly W-2 forms
  • Manage and submit reporting of new hires to Department of Labor and Industries on monthly and quarterly basis
  • Manage and report new hire files to IL Department of Employment services
  • Process State Income Tax and State Unemployment registration with various states
  • Manage, process and audit all updates related to insurance, salary changes and bonuses
  • Create new office entry in payroll system, as well as its worksites and work order numbers

Administrative Tasks

  • Coordinate assignment and monitor of the Payroll Helpdesk e-mail and voice mail based on schedule assignment
  • Coordinate the distribution of e-mail to appropriate Payroll Coordinator based on office assignment
  • Manage monthly Associate of the Month payout for offices in the Associate of the Month program
  • Assist in Quality Control audit for weekly payroll shipment, to include counting number of checks, verifying check numbers, placement of extra communication to the offices and other tasks related to payroll shipment
  • Coordinate the assignment and processing of weekly entry of Child Support, Garnishment and IRS Levy into payroll system, as well as prepare copies of documents to be mailed to employees

Research

  • Retrieve and respond to daily e-mail with questions and requests from offices related to Employment verification and Garnishment questions and concerns
  • Invoicing and billing issues such as client was double billed, invoice was not generated, client was not credited, etc.
  • Payroll Processing questions and issues such as: employee not receiving a paycheck; hours not being processed, etc.
  • Collaborate with Accounting on open checks from previous years for Unclaimed Property Reporting
  • Collaborate with payroll on bounced checks issue. Collaborate with payroll on local tax, state tax and school district tax issues, such as; assisting with research, logging tickets and assigning to the appropriate payroll coordinator
  • SharePoint Ticket log and reports: Daily research of open and past due tickets. Communicate past due tickets with Payroll Coordinators to ensure tickets are closed
  • Assist with Stafftrack.net payroll users with answers and direct them to appropriate departments
  • Manage process or researching Manual Check requests to ensure work order numbers are available in the system
  • Research Adjustment requests to ensure hours and work order numbers are correct based on adjustment

Requirements

  • Bachelorís Degree required. Masterís Degree preferred.
  • 10+ of experience in processing high volume payroll (20,000+)
  • CPP certification preferred
  • Sarbanes Oxley Compliance experience
  • Experience managing a team of 5 or more.
  • Experience working closely with accounting functions required.
  • Experience in International payroll is highly desired, preferably experience with Mexico, Canada and UK payroll.
  • Experience in processing payroll in multiple states required.
  • Experience in processing Employment Verifications, Garnishments, Child Support Orders, Student Loan and Federal and State Levies.
  • Electronic Funds Transfer payments of Garnishments, Child Support Orders, Student Loan and Federal and State Levies is highly preferred.
  • Ability to adapt to a high stress environment during peak season required

Contact:

Sarah Antos
Administrative Asssistant
Marco & Associates LLC
312.546.9800
312 546 9801
150 S. Wacker Dr. Ste. 2050
Chicago, Illinois 60606

06/25/14


Global Payroll Manager

Our client, a professional services firm in Chicago, is seeking an experienced Global Payroll Manager to lead a full payroll system implementation. This person will be the project lead and go-to person for full domestic and global implementations and work closely in advising senior leadership teams. This person will be brought on as a consultant, for an ongoing basis, for the next year and a half.

Global Payroll Manager Responsibilities:

  • Identify and lead new payroll programs for the US and international entities, including assisting in selecting service provider(s) and software implementation
  • Establish metrics and procedures of both people and processes for the new system
  • Will serve as the strategic partner for firmís key stakeholders and steering committee, including scheduling strategy meetings, project management and reporting

Global Payroll Manager Qualifications:

  • Bachelorís degree preferred, or equivalent work experience
  • Minimum 8 years implementation experience of Payroll systems, both internationally and domestically
  • CPP Certification preferred, not required
  • Expertise in system configuration for an accurate and organized implementation

Please send resumes to Bradley Biegler at bbiegler@lasallenetwork.com

LaSalle Network is an Equal Opportunity Employer, m/f/d/v. LaSalle Network is Chicago's leading provider of professional staffing and recruiting services. Specializing in marketing, executive search, accounting and finance, technology, administrative, call center, and human resources, LaSalle serves companies of all sizes and across all industries. Since inception in 1998, LaSalle Network has served over 2,500 clients and placed over 25,000 candidates in temporary, temporary to permanent, and permanent positions.
06/25/14


Payroll Director

Our client is hiring for a Payroll Director role in Chicago, Illinois in a fast paced culture in a growing company. You must have a Bachelorís Degree with seven plus years of payroll experience and at least three years of management experience. This position will report to the Director of Operations.

The Payroll Director Job responsibilities include:

  • Providing payroll support for over 160 field offices in 45 states
  • Leading a team of 2 payroll supervisors, a payroll coordinator, and 6 payroll clerks
  • Payroll processing for approximately 20,000 employees
  • Managing the W-2 processing and year end reporting
  • Understanding multi-state payroll tax implications
  • Sarbanes-Oxley compliance projects as needed
  • Payroll customer service issues as wage garnishments, direct deposit matters, employment verification, terminations, new hires, etc.

Qualifications include the following:

  • Bachelorís Degree ē Certified Payroll Professional preferred
  • Seven plus years of payroll experience with a minimum of three years of management experience
  • Good Excel skills
  • Multi-state experience
  • Experience processing a high volume of payroll at least 20,000 employees
  • Sarbanes-Oxley/internal controls experience

Below are some of the great benefits of working with the company that has this exciting opportunity:

  • Growing Company
  • Highly visible position
  • Inclusion in the executive team

If you are interested in this Payroll Director Job in Chicago, Illinois, then send your resume in the Microsoft Word format directly to Maurie.richie@parkerlynch.com. Please visit our website at www.parkerlynch.com to see other opportunities that are available at Parker & Lynch. Equal Opportunity Employer Minorities/Women/Veterans/Disabled
06/21/14


 

Updated
08/18/2014

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