Job Bank

Looking for a change of scenery? Here's some employment opportunities worth considering!

Payroll Supervisor
A pioneer in transfusion medicine, Fenwal, Inc. is one of the world's largest suppliers of advanced technologies that help ensure a safe and plentiful global blood supply. Our innovations support our customer's mission to save and improve lives. We are focused on creating the future of transfusion medicine by delivering new and better solutions and products, which are developed in collaboration with our customers and backed by our personalized service and support.
We currently have an opportunity for a Payroll Supervisor to lead the payroll function for our corporate office in Lake Zurich and our Puerto Rico manufacturing facilities. The Payroll Supervisor will be responsible for managing our payroll vendor relationships, ensuring the accurate and timely processing of payroll and leading projects as we roll out new systems and process improvements. 
Responsibilities include:

• Manage payroll vendor relationships to ensure the accuracy and timeliness of payroll processing, financial analysis and reporting. 

• Process US payroll including submission of payroll related funding requests. Analyze payroll tax and garnishments processed by payroll outsource vendor.

• Manage and prepare payroll general ledger files for related payrolls’ processed; reconcile payroll related general ledger accounts and reclassify suspense entries.

• Research and resolve payroll issues (returned checks, direct deposit rejection errors, stop payments, etc.)

• Manage the year-end processing and any special requirements; provide support for year-end and benefit audits.

• Implement appropriate controls and procedures to ensure accuracy and system data integrity.

• Act as the project lead for the payroll interface of Ceridian to Fenwal’s new SAP G/L system.

• Provide training and support for Puerto Rico payroll function ensuring that new developments are communicated and implemented and that the W-2 process is complete.

• Manage US Kronos system and time entry submissions, ensuring consistency and accuracy in the data which drives payroll processing and reporting.  Assist with current project to upgrade current Kronos system in US and Puerto Rico.

• Manage relationship with Canadian outside payroll provider.

Requires:

• 5+ years of payroll related experience, including experience with reconciling G/L accounts, reviewing and reconciling quarterly and annual tax filings

• Experience managing an outside payroll vendor (Ceridian and Kronos experience a plus)

• Thorough knowledge of wage and tax laws and general accounting principals

• Project management skills to manage simultaneous activities and prioritize workload

• Strong analytical and problem solving skills

• Strong communication skills and ability to interact at all levels

• Ability to operate in a fast pace environment with tight deadlines

• Strong PC skills

• Bachelors degree preferred or equivalent experience.

Please send resume to: ann.newman@fenwalinc.com.   We are located at:
Fenwal, Inc.

Three Corporate Drive
Lake Zurich, IL 60047
www.fenwalinc.com

7/2/08

• Provide excellent service with hospitality towards each inbound caller.  Own the customers’ worries and issues.
• Satisfy and retain existing customers.
• Work independently and within a team to answer 90% of inbound calls within 20 seconds.
• Help maintain a 50% or higher Net Promoter Score with great customer service so customers will refer business to us.
• Excellent and thorough written and verbal communication with internal and external customers.
• Work on special projects that require expert payroll and product knowledge.
• Work with the Manager to resolve escalated issues.
• Work with high profile partnerships to ensure good relations, set proper procedures, and work on daily customer resolutions.
• Research, prepare, submit and follow through with adjustment requests, amendment requests and W2-c requests.
• Handle customer requests such as agency changes, bank changes, emails, faxes, etc.
• Help balance customer payroll, billing and tax issues.
• Address enrollment and installation questions for internal and external customers, and present alternative recommendations where necessary.
• Work with the Manager to develop and implement new policies and processes with the focus being on customers and generating revenue.
• Provide feedback and training on new and existing product or processes.
• Hours of operation are  - 7:00am to 8:00pm Central Standard Time - Monday through Friday and Saturdays -  9am - 1pm CST. Must be flexible in working various 8 hour shifts, and participate in a Saturday rotation (Saturdays would be about every 9 weeks or so).

Requirements/Qualifications:
Job Related Skills:

• Strong verbal and written communication.

• Commitment to be here everyday.  Balance work and home activities.

• Ability to balance Employee and Employer payroll wages and multi-jurisdictional taxes.

• Detail oriented with excellent time management and organizational skills.

• Strong multi tasking skills with the ability to work under pressure.

• Ability to take a proactive approach in resolving conflicts before they escalate.

• Ability to work independently but also work well within a team to meet department objectives.

• Ability to "think outside the box" and also understand "the big picture".

• Flexible and adaptable to change.

• Demonstrate consistent excellent customer service and hospitality.

• Have a calming phone presence when assisting clients with order issues and problems.

• Ability to take initiative to maintain a positive work environment.

• Demonstrated ability to learn quickly, master tasks, and train others.

• Strong organization skills and ability to multi-task and meet deadlines.

• Strong attention to detail.

• Must enjoy interacting with customers while representing the company professionally.  Treat others with courtesy, respect and dignity.

• Maintain customer satisfaction and demonstrate patience/telephone etiquette with customers.

• Must have analytical and problem solving skills.

Experience, Education or Training, Preferred Qualifications:

• 5 years of customer service related experience

• 2-3 years of payroll processing or tax experience a Plus!

• High volume, fast paced environments 

• Basic grammar, spelling and math skills.

• Microsoft Applications:  Outlook, Word, Excel.

• PC and Internet skills.

• High School graduate

• Some college preferred. 

• CPP a plus

• Bilingual a plus

• Mac Users a plus

Payroll Coordinator
Overview:
Entrepreneurial company is seeking an International Payroll Coordinator to join the fast-paced environment in our corporate headquarters based in downtown Chicago, Illinois.  We are seeking an addition to our team-oriented environment,  who possess an eye for detail, passion for the work and desire to grow.  As the main contact for all international payroll duties, including an Ex and In-Patriot payroll, you will be responsible for a fast-paced and continually growing segment of the company.  As the international group is the fastest growing group within the organization, there is excellent opportunity for growth.
Essential Functions:

• Coordinate the payroll process with the international payroll provider, working with each company in either a manual or online system, dependent on country

• Audit all data to ensure accuracy and resolve any mistakes as they arise.

• Work with various departments and management on the start-up countries and ongoing payrolls

• Keep procedure manuals current, along with any ongoing departmental spreadsheets

• Prepare and distribute various reports

• Process payrolls of various frequencies, i.e. monthly, semi-monthly

• Main point of contact for all international payroll related issues

• Assist North American payroll team whenever possible

Specifications:

• Minimum 2 years of international payroll experience

• Familiarity with international ADP services a plus, along with eTIME and PCPW

• Multi-country experience is necessary

• Ability to handle an ever-changing and growing environment with calm passion

• Excellent customer service, verbal and written communication, interpersonal skills

• Ability to work well under pressure of time constraints essential

• Demonstrated time management and client conflict resolution skills necessary

• Comfortable in facilitating training sessions with employees and managers

• Experience processing payroll with more than 2500 employees

• Tax notice research and resolution for our customers
• Quarterly/Annual Federal, state and local employment tax filings
• Generation and timely submission of required per pay period tax payments to all Federal, state and local taxing authorities
• Assist customer in completing tax forms including Power of Attorney and account registration forms

• 2+ years of related payroll and/or tax filing experience
• Payroll and/or tax filing system functionality
• Payroll tax filing regulatory and legislative knowledge
• Ability to manage multiple, time sensitive deadlines
• Ability to apply continuous improvement practices

• Bachelor’s degree or equivalent experience preferred
• FPC or CPP a plus

• File monthly, quarterly and annual tax returns on time
• Create deposits through ACH files and check to ensure the timely deposits of customers taxes
• Maintain deposit frequencies for Fed and State agencies to ensure that taxes are paid on time while maximizing cash flow for the organization
• Complete ETPS registration for new customers
• Adjust tax system for customers with FEIN changes
• Keep SUI rates current and investigate discrepancies
• Research and load state codes to MasterTax and PayChoice
• Follow up on missing Applied for EIN numbers
• Follow up on daily import fallouts
• Resolve wage and tax variances
• Complete state ACH registration
• Assist other departments when tax knowledge can be useful (i.e. Amendments, SUI Rate Notices, POA’s) Clear and consistent communication with customers, taxing authorities and employees of SurePayroll

• 3-6 years of related payroll and/or tax filing experience
• Payroll and/or tax filing system functionality
• Payroll tax filing regulatory and legislative knowledge
• Ability to manage multiple, time sensitive deadlines
• Ability to apply continuous improvement practices
• Excellent client service skills
• Ability to work in a close team environment
• Excellent communication skills
• Strong PC skills

• Bachelor’s degree or equivalent experience preferred
• CPP a plus

Our exciting, fast paced, rapidly growing company utilizes innovative internet techniques to drive the market. Please visit www.surepayroll.com to learn more about us!

Our recent awards include: PC Magazine Editors’ Choice Award, Inc 500 Award for fastest growing privately owned corporation 2 years in a row, AccountingToday 2007 Top 100 Products Award, The CPA Technology Advisor 5 Star Rating, ADA Member Advantage sole preferred provider designation, and Independent Payroll Providers Association Fastest Growing Payroll Service Award.

Please submit Resume and salary requirements to julie.barrington@surepayroll.com
6/18/2008

Position Title:   Payroll Manager
Company:        Employ America
Location:         Chicago, Illinois
The Opportunity:
Employ America is a one-of-a-kind employment services agency that focuses on providing employment opportunities for the working poor.  We provide our employees with a wide range of benefits (e.g., Visa card, insurance, matching savings plans, financial training, and more), at no or low cost to them.  Our services include cost effective and convenient centralized administrative support, employee benefit plans, payroll administration, human resources, and personnel records management.  We market our services primarily to not-for-profits and government agencies.
Job Summary:
Professional position, reporting to VP HR, responsible for the management of all payroll functions.  Specifically, to process more complex payroll actions;  to resolve and report on payroll data discrepancies identified; to prepare and transmit internal payroll to ADP; to develop and monitor operational procedures for balancing payroll output; to ensure the timely and accurate transmission of payroll data to ADP; and to coordinate payroll tax preparation, filing and payments.
Essential Functions:

• Responsible for accurate and timely processing of the monthly, bi-weekly, payrolls. Serves as primary liaison with the outside payroll vendor.

• Supervises one or more payroll assistants, who are primarily responsible for processing the payroll.

• Works closely with the VP HR and others regarding employee pay and benefit matters.

• Maintains compliance with applicable policies, procedures, laws, and regulations.

• Prepares and files payroll tax returns, handling payment of all federal, state, and local payroll taxes. 

• Responsible for wage garnishments and all employee payroll deductions and reports.

• Files annual tax returns for nonresident aliens.

• Oversees the maintenance of staff vacation and sick time.

• Prepares reports, analyses, correspondence and other duties as assigned.

• Maximizes use of technology, making recommendations for improvements in the payroll process and in related internal controls.

• Supervises internal payroll staff; assigns workloads and monitors activity.

• Prepares tax gross-up for relocations, special pays, and relation documentation for IRS.

• Audits state and local tax withholding requirements in related systems.

• Initiates and coordinates tax research with ADP and tax agencies.

• Prepares and performs internal payroll transmission to ADP.

• Conducts system testing for ADP changes and enhancements.

• Maintains mailing instructions for checks distributed by ADP.

• Adheres to the goal of delivering and maintaining the highest quality of customer service to internal clients.

Qualifications:

• Five (5) years payroll experience including one (1) year multiple state tax reporting experience required.

• ADP Payroll and staffing company experiences highly desirable.

• Demonstrated knowledge of payroll taxes, laws, and regulations.

• Able to maintain an extremely high level of confidentiality in dealing with sensitive information.

• Possess excellent data entry, general accounting, and communication/customer service skills.

• Detail oriented, organized, and able to schedule workload so as to meet tight deadlines.

• Able to work independently.

• Possess good supervisory skills.

• Demonstrated proficiency in various Microsoft Office applications (Excel, Word, etc.).

If interested, please apply to:  employment@employamerica.org
Be sure to include salary requirements.
6/18/08

• Include supervision of payroll staff of 2.

• Ensure payroll is processed through ADP.

• Ensure that Federal Withhold taxes are called in by monthly deadlines.

• Oversee the preparation of all quarterly and annual payroll related tax returns.

• Prepare W2’s, end of year payroll and position control report. 

• Inform Controller of problems and help resolve issues. 

• Record Payroll information within in the Proper General Ledger Chart of Accounts.

Sales Representative - Payroll software and services in the Chicago area and Midwestern states. 

Experienced sales rep needed to sell payroll and workforce software and services solutions to mid-market customers in Chicago and Midwestern states.  Must have workforce or payroll software sales experience.

Must have 5-7 years experience selling software and services to mid-market or large, enterprise accounts in the geographic location listed.

Base salary is $75-80K with On Target Earnings of $150K and above. 

To apply please send your resume as an e-mail attachment in Word format to dhodson@mhesg.com
6/18/08

Payroll Specialist
Potbelly Sandwich Works began in 1977 as a little antique store in Chicago. One day, the owners decided to bolster business by making toasted sandwiches. This was a stroke of genius. Soon, people who had no interest in antiques were enjoying sandwiches by the store’s old potbelly stove. Cookies were baked. Local musicians came to perform. Lines grew. And the little antique store became a totally unique sandwich joint and Chicago cult classic.

Since then, Potbelly has expanded to more than 200 stores in multiple states and is growing by leaps and bounds across the U.S. We’re found in such diverse areas as college campuses, downtown city blocks, and the ’burbs. Our plan is to increase our store count by 25% each year. What does that mean to you? With new Potbelly stores comes more opportunities for you, more chances for promotion, lots of cities and environments where you can work. Pretty exciting isn’t it?

Potbelly is looking to add a Payroll Specialist to the HR team who can handle the following:

• Process high volume bi-weekly associate payroll in a multi state/multi unit environment

• Complete employment verifications

• Process associate terminations

• Generate manual checks as needed

• Resolve payroll discrepancies and answer associate questions

• Payroll filing

• Set-up associate direct deposit

• Process stop payments and reissues of lost payroll checks

• Special projects as needed

• High School degree required.  College coursework preferred.

• 3 years proven payroll experience.  Knowledge of Ceridian preferred.

• Excellent written and verbal communication.  Well organized and detail oriented.  Knowledge of Microsoft Office, especially Excel and Word.

• The Payroll Specialist should have knowledge of voluntary and involuntary payroll deductions, banking information, federal and state withholding forms and other employee payroll maintenance. 

• Must maintain a high level of confidentiality.

To apply, visit www.potbelly.com/careers   This position is listed under Human Resources. 
6/8/08

TITLE: Payroll Manager - Company is located in the Western Suburbs
General Summary:
The primary responsibilities of the position include managing the payroll function and being the primary point of contact for all payroll-related issues. The Payroll Manager will be responsible for managing the relationships with all external sources and internal groups (e.g. human resources, accounting, department heads, individual employees). Additionally, analyze data, provide reports to management as needed, and assist in special projects as required. Continually evaluate current processes for areas of improvement and make recommendations to improve processes, services, and implement cost savings.
Principal Responsibilities:

• Manage the payroll function and be the primary point of contact for all payroll-related issues.

• Develop and implement process improvements to improve efficiencies and/or service levels.

• Coordinate, supervise, and assume responsibility for all tasks and projects performed by payroll as assigned by the Financial Manager.

• Mentor and motivate team members to achieve goals through inspiration, innovation, and personal attention.

• Ensure resources are available to provide on time, quality services. Facilitate communications among team members and between team and customers.

• Oversee payroll compliance, including tax deposits and year-end W-2 distribution.

• Prepare files for posting to the accounting system.

• Maintains communication with Human Resources and Accounting to ensure consistency.

• Prepare certified payroll and manual checks as needed.

• Coordinate union payments as needed.

• Respond to employee questions in a timely and professional manner. 

Knowledge, Skills and Abilities Required:

• Bachelors degree in Accounting, Finance or related discipline.

• 3 plus years experience in payroll and accounting using an in-house payroll system.

• Experience setting up calculations and reporting Prevailing Wages. 

• Experience processing a payroll of at least 1000 employees.

• Knowledge of how payroll costs interface with the accounting GL side.

• Ability to work effectively in a position that is deadline driven.

• A strong Customer Focus.

• Strong analytical, organizational, and communication skills.

• Proficient with MS Office applications, especially Excel.

• Experience with Crystal Reports a plus.

• CPP (Certified Payroll Professional) preferred.

• Previous ERP and manufacturing experience a plus.

Please email Resume along with Salary History to:
ABA Search, Inc.
morris@abasearchinc.com
Morris H. Snitowsky, CPA
6/8/08

• Provide compliance to over 150 clients
• Oversee payroll transmission and coordinate payroll timing with human resources
• Maintain the accuracy of the annual W2 process
• Prepare the payroll journal entries for each payroll company
• Prepare and review payroll-related account reconciliation
• Prepare tax filings for each company
• Maintain SAS 70, internal and external audits
• Handle client payroll consultation and training
• Generate ideas and help to implement process improvements
• Monitor internal control procedures
• Assist with special projects as needed

• CPP  
• In-house payroll system experience
• SAS 70 experience
• Undergraduate degree (accounting or finance a plus)
• Over five years of payroll experience  
• Ability to supervise and train employees and consult clients, including organizing, prioritizing, and scheduling work assignments
• Outstanding investigative and problem resolution skills
• Excellent analytical, organizational and written skills, as well as customer service-oriented
• Strong PC skills including Microsoft Word and Excel

Please call Andrea Cipolla, Senior Recruiter, The LaSalle Network at 312-419-1700 or e-mail:acipolla@thelasallenetwork.com.

www.thelasallenetwork.com 
acipolla@thelasallenetwork.com
The LaSalle Network  Chicago - Schaumburg - Oak Brook - Hoffman Estates
200 N. LaSalle, Suite 2400
Chicago, IL  60601
6/4/08

• Posting hours from the timesheets into the payroll system.
• Running payroll reports and verifying accuracy of data.
• Processing and transmitting garnishment payments, when necessary
• Compiling and maintaining other payroll and statistical reports.
• Conducting employee verifications.
• Preparing schedule for agency’s annual independent audit.
• Assisting and providing quality of service to employees.
• Great Plains experience preferred.
• Experience rolling out a companywide payroll system is a plus.

·         Degree in accounting or finance

·         Two solid years of payroll experience

·         Computer literate

·         Must be able to perform arithmetical calculations and computations

·         Positive, professional and outgoing

Qualified and interested candidates should email their resume to chicagofinancial3@beaconhillsg.com
6/4/08

• This position is responsible for processing payrolls on a weekly, biweekly, and semi monthly basis.
• Researches and responds to employee/HR issues in a professional manner assuming full responsibility for resolution.
• Responsible for processing payrolls for multiple locations.
• Handles all aspects of payroll including time files, deductions, taxes, garnishments, pay adjustments, bonuses, etc.
• Responsible for balancing and reconciling the payroll each week.
• Position requires an understanding of payroll fundamentals and payroll tax knowledge.
• Respond to incoming calls from HR and/or employees, delivering the highest level of customer service.
• Must be able to maintain high level of confidentiality and resolve and respond to all levels of the organization.

• 3 years minimum payroll experience, preferably with a large company.
• Good communication and organizational skills.
• Ability to learn quickly and adapt to changes.
• Excellent customer service skills.
• Strong PC skills, including Microsoft Excel.
• Knowledge of ADP a plus.

Payroll Manager- $25-$35/hour 7 month engagement due to FMLA- Vernon Hills 
This technology oriented consumer products organization is seeking preferably a degreed payroll manager to fill in for a FMLA for approximately 7 months.  This position will report to the Vice President and Treasurer.  This client is seeking commitment to completion and return of individual on leave. 
Job Responsibilities:

• Supervise, develop and evaluate a staff of 8 payroll processors

• Process bi-weekly payroll for 6000 employees

• Responsible for reconciling and auditing payroll

• Prepare related accounting entries

• Reconcile and file payroll tax filings

• Identify process and system improvements

• Compute withholdings and garnishments as well as payment of amounts withheld for benefits

Requirements:

• 4-year degree

• Experience with Peoplesoft or any other ERP Payroll application is acceptable

 ***To apply please submit your resume as an email attachment in Word format to casey@caseyresources.com and reference Job#  APA103006
5/25/08

PAYROLL MANAGER/CONSULTANT 

PayTech, Inc. is the premier provider of payroll and human resources consulting in North America.  We deliver the highest quality services, instilling confidence in both clients and partners with our expertise and integrity.  Our focus is on improving clients’ operational effectiveness in the areas of payroll and human resources.
PayTech is currently recruiting for individuals to join our great team of professionals. Our employees are assigned to client companies to perform payroll consulting and project work.  We are seeking candidates who live in the regional area and who are available to travel locally and nationally for assignments.  PayTech is based in Denver, Colorado and has consultants located nationwide.
At least five years of payroll experience required; five or more years of payroll management and/or HRIS administration experience a plus.  Expert working knowledge with a current version of Ceridian, ADP, ProBusiness, PeopleSoft, UltiPro, Lawson, Oracle (JDEdwards and PeopleSoft) and/or SAP experience desired.  CPP certification preferred. 
These positions are full-time, salaried positions.  In addition to a competitive salary, we offer a comprehensive benefits package, travel bonus, and the opportunity for training and advancement. For more information, please visit our website at www.PayTech-Inc.com.  To apply, send your resume to resumes@PayTech-Inc.com.
5/20/08

Payroll Supervisor
Newell Rubbermaid is a global marketer of consumer and commercial products that touch the lives of people where they live, work and play. We are committed to building consumer and commercial Brands That Matter^TM while leveraging the benefits of being one company: shared expertise, operating efficiencies, and a culture of innovation. Our globally recognized brands include Sharpie, Paper Mate, DYMO, EXPO, Waterman, Parker, Rolodex, IRWIN, LENOX, BernzOmatic, Rubbermaid, Graco, Calphalon, Goody, and Teutonia.
This is a job summary which includes essential job duties of the position.  More specific information regarding duties may be provided upon request for particular locations and facilities.
The Payroll Supervisor will oversee and manage all day to day operations in the payroll department including but not limited to:  preparation of all check/DDP's - gross to net calculations, calculation and payment of all necessary taxes, vouchering all garnishments and other employee deductions, timely processing of all governmental reporting, posting of all necessary journal entries and Cyborg system code set/table maintenance.  Additional responsibilities include the following:

• Work with the IT group on system enhancements, TUB's and other various system updates.

• Assist with internal and external audits, including Sarbanes Oxley compliance.

• Manage all acquisitions and divestitures as they relate to the payroll process.

• Work with the tax and legal departments on FEIN consolidation, IDR's and reporting requests.

• Preparation of policies, procedures and templates/forms - as the payroll shifts to more centralized processing.

• Work on special projects as required.

• Manage the employees within the department which currently consists of two analysts, one tax coordinator and four payroll clerks.

QUALIFICATIONS:

• Bachelor's degree in accounting preferred or a bachelor's degree with accounting classes.

• 3-5 years payroll experience.

• Supervisory experience required.

• Strong analytical skills.

• Excellent organizational and communication skills.

• Ability to put in overtime as required.

• SAP experience a plus

• Up to 25% travel

Location: Freeport, IL
Duration: Permanent
To apply, please go to www.newellrubbermaid.jobs and search for job number 0800914.
5/12/08

Payroll Administrator 
AmCheck, a fast growing payroll/HR/Benefits administration outsourcing company is looking to grow its team.  We are locally owned and based in Schaumburg.
Full time position offering health benefits, 401k, flexible PTO policy, and a fun/casual work environment.
Job Description:

• Responsible for payroll processing and quality service for clients.
• Inputs data from time sheets, production records, or individual time cards to computerized payroll system.
• Responds to and resolves client questions and payroll issues in a timely and professional manner.
• Accurate and timely preparation of client payrolls.
• Maintaining a high client retention rate through superior customer service.
• Ability to maintain quality and accuracy in a fast paced, multi-tasking, detail oriented, deadline restricted environment.
• Researches and resolves customer service and/or processing issues when required.
• Ensures upward communication to management regarding department, employee or customer concerns.
• Responsible for balancing payroll runs, producing federal, state and local tax payments, and answering employee questions and troubleshooting issues.

Candidate Profile:

• Requires a high school diploma.

• Minimum of 1-3 years of experience in the field or in a related area.

• FPC helpful.

• Service Bureau experience preferred.

• Working knowledge of payroll processing software.

• Knowledge of commonly-used concepts, practices, and procedures within a particular field.

• Relies on instructions and pre-established guidelines to perform the functions of the job.

• Knowledge of commonly used software applications (Word, Excel, Adobe, etc) and quick learner of new software.

• Team player a must.

Please fax resumes to 847-397-6115 or email john.bawden@amcheck.com.  We look forward to hearing from you.

Attention employers:
To get your listing in the Chicago Chapter's Job Bank send a word document of the listing to:  h.mazik@comcast.net